The Washington State Housing Finance Commission (WSHFC) is seeking proposals for conference planning services for affordable housing conferences, specifically the annual Housing Washington Conference. The contract period is expected to be two years. Proposals are due by Tuesday, June 30, 2026, at 5:00 PM Pacific Time, and must be submitted via email to ***@***. *. * WSHFC is committed to racial equity in all aspects of the conferences. Key deliverables include project management, budget and financial management, sponsorship and exhibitor management, speaker and content management, marketing and communications, registration and attendee services, event logistics, venue and vendor management, evaluation and reporting, client communication, and ensuring an accessible and inclusive experience. Minimum qualifications include being licensed to do business in Washington State and at least 10 years of experience in conference/event planning and budget development.
The bid notice states that proposals are due by Tuesday, June 30, 2026, at 5:00 PM prevailing Pacific Time. proposals due: tuesday, june 30
The selected contractor will be paid for completion of contract work per an established schedule and completion of specified tasks as outlined in the proposal and final contract. The selected contractor will be paid for completion of contract work per an established schedule and completion of specified tasks as outlined in the proposal and final contract.
The commission will determine which proposal is the most responsive to the requirements of the RFP, and not necessarily to the consultant with the lowest bid. The commission reserves the right to award this contract to the consultant which will best meet the requirements of the rfp, and not necessarily to the consultant with the lowest bid.
The contractor must be licensed to do business in the state of Washington and have at least 10 years of experience in conference or event planning and/or related experience, as well as at least 10 years of experience with budget development and adherence. The contractor must be licensed to do business in the state of washington. The contractor must have at least 10 years of experience in conference or event planning andor related experience. The contractor must have at least 10 years of experience with budget development and adherence, budget impact analysis, and overall responsibility for budgets and finances.
The request for a debriefing must be received by the Rfp coordinator within three business days after the notification of unsuccessful bidder is emailed to the bidder. The request for a debriefing must be received by the rfp coordinator within three 3 business days after the notification of unsuccessful bidder is emailed to the bidder.
Any ex parte communications shall be grounds for disqualifying the proposer. Any such ex parte communications shall be grounds for disqualifying the proposer.
