This is a Request for Quotation (RFQ) for Non-Emergency Medical Transportation (NEMT) services for the William S. Middleton VA Hospital in Madison, WI, and its affiliated clinics. The contract will be an Indefinite Quantity Contract (IQC) with a five-year ordering period, consisting of five one-year priced periods. The procurement is a 100% small business set-aside. Key requirements include providing wheelchair van and sedan transportation services 24/7, adherence to strict vehicle and driver qualifications, and compliance with all VA facility policies. A mandatory site visit is scheduled for Thursday, May 21st, at 10 am. Questions regarding the solicitation must be submitted via email to ***@***. *. * no later than Wednesday, May 27th, at 10 am. Quotes are due by June 8, 2026, at 10:00 am CDT. The minimum guarantee is $250,****, and the maximum contract ceiling is $9,000,****.
The solicitation closes and quotes are due on June 8, 2026, at 10:00 am CDT. The five-year ordering period for the contract is from July 1, 2026, through June 30, 2031.
The bid notice states that payments will be made in accordance with FAR **** Payment by Electronic Funds Transfer System for Award Management (Oct 2018) and that invoices shall be submitted monthly in arrears in accordance with **** Electronic Submission of Payment Requests (Nov 2018). Payments shall be made in arrears upon receipt of a properly prepared invoice. The VA has mandated electronic invoice submission through the VetRide system or its successor.
The government will award a contract to the responsible offeror whose quote represents the best value to the government, considering company experience, past performance, management plan, quality control plan, and price, all of which are of equal importance in the government's best value tradeoff decision.
Quoters must demonstrate a minimum of three years of experience providing non-emergency medical transportation services to medical patients. They must also submit a management plan detailing fleet size, hiring, training, communication, and infectious disease prevention policies, as well as a quality control plan addressing all points in the Performance Work Statement (PWS).
The bid notice mentions that failure to comply with vehicle standards may be cause for disallowance of compensation for services rendered in the violating vehicle. It also states that any abuse of patients shall be grounds for default action or termination of the contract, and the VA reserves the right to bar any driver from transporting VA beneficiaries if they violate any terms of the contract.
A site visit is strongly encouraged and is scheduled for Thursday, May 21st, at 10 am local time. Interested parties should meet at Building 1, Room Number ****, Health Administration Services, 1st Floor Main Hallway across from the Hall of Heroes. Please arrive 15 minutes early to check in.
The maximum contract ceiling is $9,000,**** for the five-year ordering period, with a minimum guarantee of $250,****.
