The City of Oak Harbor is seeking sealed bids for Well No. 9 Drilling and Construction. The project involves developing a new emergency groundwater supply by constructing a new well to replace the existing Well 9. Bids are due by 2:00 PM PST on Wednesday, April 29, 2026. The contract will be awarded to the lowest responsible and responsive bidder. Disadvantaged business enterprises will be afforded full and fair opportunity to submit bids. Full notice and details are available online at www. ***. *. * are advised to email ***@***. *. * to be added to the plan holders list for addenda. A site visit is highly encouraged but not required; arrangements can be made by emailing sandra place. Proposals must be accompanied by a bid bond, certified check, cashier's check, or cash in the amount of 5% of the total proposal amount. Several affidavits and certifications are required with the bid proposal package, including a noncollusion affidavit, antidiscrimination affidavit, contractor certification of wage law compliance, and a statement of bidders qualifications. The contract documents include the invitation to bid, instructions to bidders, specifications, forms, and exhibits. The project requires compliance with Washington State regulations for water well construction.
The bid due date is Wednesday, April 29, 2026, at 2:00 p. m. PST.
The City shall pay the contractor for the actual work completed to the satisfaction of the City and in conformance with the contract, within ten (10) days after City Council approval of each payment.
The contractor warrants that all work conforms to the requirements of this contract and is free from any defect in equipment, material, design, or workmanship performed by the contractor or its subcontractors and suppliers. The warranty period shall be for the longer period of: one (1) year from the date of the City's final acceptance of the entire work or the duration of any special extended warranty offered by the contractor or its subcontractors and suppliers.
The owner intends to award a contract to the lowest responsible and responsive bidder.
The contractor must have a state of Washington licensed well driller with a valid Washington state water well construction and operators license under chapter **** Revised Code of Washington RCW. The statement of bidders qualifications requires specific experience in constructing deep, large-diameter municipal wells and details about team members' experience.
The contract states that if the contractor fails to maintain insurance as required, it constitutes a material breach of contract, upon which the City may, after giving five (5) business days notice to the contractor to correct the breach, immediately terminate this contract or procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due to the contractor from the City.
A site visit is highly encouraged but not required. Please email sandra place at ***@***. *. * to make arrangements.