The bid is for liquid bituminous materials and treatments for 29 NYSDOT projects. Bidders must submit bids by March 25, 2026, at 1:30 PM ET. The contract term is up to nine months, ending December 31, 2026, with possible extensions. Bidders must register with the NYS Contract Reporter. A maintenance material bond is required for chip seal projects. The estimated annual value is approximately $34,700,000. Bidders should examine project sites. The state reserves the right to reject bids and make awards in whole or in part. The contract incorporates portions of the bid and solicitation. The state will not be held liable for costs incurred in bid production. The state reserves the right to negotiate lower pricing. The contractor must provide customer service and a contract administrator. The contractor must submit reports of contract usage. The contractor must comply with environmental sustainability and NYS Executive Order 22. The contractor must comply with the requirements of Title 21 of Article 27 of the NYS Environmental Conservation Law regarding restrictions on the sale, purchasing, labeling and management of any products containing elemental mercury under this contract. The contractor must comply with the Diesel Emission Reduction Act. The contractor must comply with the prohibition on contracting for certain telecommunications and video surveillance services or equipment. The contractor must comply with NYS Vendor Responsibility. The contractor must comply with NYS Tax Law Section 5-a. The contractor must comply with NYS Labor Law 220-i. The contractor must not be impaired by alcohol or drugs. Deliveries are subject to reweighing. The contractor must submit all documents in electronic format. The contractor must not charge any additional fees for the use of the state's purchasing card.
The bid opening due date for bids is march 25, 2026 1: 30 pm et.
The invoice must include detailed line item information to allow authorized users to verify that pricing at point of receipt matches the contract price on the original date of order. Invoicing and payment shall be made in accordance with the terms set forth in appendix b contract invoicing.
Award shall be made by project to a responsive and responsible bidder. Award shall be made by grand total defined as total cost per project for each project to the lowest responsive and responsible bidder submitting bids on all items materials included in each project.
A bidder shall meet the following qualifications: bidder must have the capability to produce at or purchase from a nysapproved liquid asphalt facility this requirement does not apply to joint and crack fillersealer mastic repair material items all required materials meeting the requirements outlined in attachment 12 group specifications 951, section required qualifications and attachment 16 group specifications 947, section material requirements, under any contract awarded to bidder under this solicitation.
Failure to submit reports on a timely basis may result in contract cancellation and designation of contractor as nonresponsible. Termination of the contract under this section is in addition to appendix b termination, and shall take effect upon written notification to the contractor. the contract may be terminated for failure to file the reports required under this section.
Vendors intending to submit bids should examine the sites of the projects and become fully knowledgeable of the quantities, character, location and other conditions affecting the work to be performed, including the existence of poles, wires, ducts, conduits, and other facilities and structures of municipal and other public service corporations on, over, or under the site. Vendors shall make no claims against the state for any loss or damage incurred due to vendors reliance upon any estimates, test or other representations made by an officer or agent of the state with respect to the work to be performed.
All questions regarding this solicitation should be submitted using attachment 7 bidder questions form, citing the applicable solicitation document name and document section. The completed form must be emailed to ***@***. *. * by the date and time indicated in the key eventsdates section.
The anticipated dollar value of the award for this solicitation, based on historical purchases under previous awards, is approximately 34, 700, 000 annually.
