Westchester County is soliciting bids for service of process in all family court proceedings, including paternity, support, abuse, neglect, guardianship, juvenile delinquency, and surrogates court matters. Bids are due July 1, 2026. An estimated 500 services per month are anticipated. Bidders must register and download documents from the Empire State Purchasing Group website. A bid security of $500 is required. The contract term is five years, commencing August 1, 2026. The county reserves the right to waive informalities or reject bids. Experience in process serving with similar volumes is required. Bidders must submit various forms, including a bid sheet, noncollusive bidding certificate, and proof of insurance. Service areas include Westchester County, all New York City counties, and Rockland, Putnam, Dutchess, Orange, Nassau, and Suffolk counties. The contractor must maintain an office within 75 miles of White Plains and be able to travel there within one hour. Confidentiality of child support information is paramount.
Bids will be received until 11:00 a. m. on July 1, 2026. Bid documents will be available after 5:00 p. m. on June 17, 2026. The contract term is from August 1, 2026, to July 31, 2031. The bid opening date: july 1, 2026
Itemized invoices for payment shall be submitted on a biweekly basis to the County Attorneys Office and OCSS, including copies of the corresponding affidavit of service or attempted service. Itemized invoices for payment for services rendered shall be submitted on a biweekly basis to the county attorneys office and ocss where appropriate, and include copies of the corresponding affidavit of service or attempted service, and shall be submitted as set forth in the agreement.
The county shall award contracts to either the lowest responsible bidder submitting the lowest total dollar value for the estimated yearly number of services, or in the alternative, the county reserves the right to award separate contracts to the lowest responsible bidders submitting the lowest subtotal dollar value on the bid sheets, or to the lowest responsible bidder submitting the lowest total dollar value in each individual zone, when it deems it in its best interest to do so. he county of westchester county shall award contracts, if at all, toeither the lowest responsible bidder submitting the lowest total dollar value for the estimated yearlynumber of services or in the alternative, the county reserves the right to award separate contractsto the lowest responsible bidders submitting the lowest subtotal dollar value on schedule bbid sheet, page 2, and bid sheet, page 3, or the lowest responsible bidder submitting the lowesttotal dollar value in each individual zone, when it deems it in its best interest to do so.
All bidders shall be required to have a minimum of five years of experience in process serving in volumes similar to that required by the county and the OCSS. All bidders shall be required to have a minimumof five 5 years of experience in process serving in volumes similar to that required by thecounty and the ocss herein.
A penalty of fifty dollars (****) may be deducted for each person for each calendar day during which discrimination or intimidation occurred. The agreement may be canceled or terminated for a second or subsequent violation. here may be deducted from the amount payable to the contractor by the countyunder this agreement a penalty of fifty **** dollars for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisionsof the agreement
No bidder may withdraw his or her bid within sixty (60) days after the actual date of opening thereof. o bidder may withdraw his or her bid within sixty 60 days after the actual date of opening thereof.
Failure to submit bid security in the required manner may cause the bid to be rejected. Bids will not be accepted from entities that have not registered and downloaded bid documents from the Empire State Purchasing Group website. failure to submitin this manner may cause the bid to be rejected. in order to ensure that county bid documents have not beenaltered in any way, the county will not accept bids from personsor business entities that have not followed this requirement.
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