The City of Denton is requesting submissions for the supply of food and concession items. The deadline for questions is 11/10/2025, and the response deadline is 12/17/2025. Submissions must be made via Ionwave or hard copy. The contract term is for three years, with the option to renew for two additional one-year periods. Unit pricing must include all fees and costs. Prices are firm for one year from the contract award date. Invoices must be submitted separately for each delivery. A sample invoice, price sheet, and other documents are required. The city will evaluate submissions based on the ability to provide products, performance indicators, and price. The city reserves the right to accept or reject any submission. A public opening will not be conducted with this process. After the contract has been awarded all submissions will be open for public inspection, and the unsuccessful respondents may request a debriefing regarding their submittal. The city requires standard insurance for services performed on site. The awarded contractor shall not change specifications during the contract term without prior approval. The city will make payment within thirty days after receipt of valid invoices. The contractor must provide a warranty that is standard in the industry. Samples must be made available upon request by the city of denton prior to award with no costs to the city. The respondent shall be the manufacturer or authorized distributor of the proposed products. The distributor shall be authorized to sell to the city of denton, and make available the manufacturers representative as needed by the city. Substitutions are not permitted without the written approval of the city of denton purchasing department. Delivery shall be made during the hours of 8:00 am to 3:00 pm cst unless prior approval for afterhours delivery has been obtained from the city. The city reserves the right to increase or decrease the quantities to meet its actual needs without any adjustments in the prices.
The bid notice states delivery shall be made during the hours of 8:00 am to 3:00 pm cst unless prior approval for afterhours delivery has been obtained from the city.
The bid notice states it is the intention of the city of denton to make payment within thirty days after receipt of valid invoices for which items or services have been received unless unusual circumstances arise.
The bid notice states he contractor shall provide a warranty that is standard in the industry.
The bid notice states he city of denton shall open all submissions and evaluate each respondent in accordance to the below criteria: ability to provide listed productsmaterials factor: 30 ability to provide all of the listed productsmaterials within attached price sheet in a timely manner. indicators of probable performance under contract factor: 20 indicators of probable performance under the contract to include: past vendor performance, financial resources and ability to perform, experience or demonstrated capability and responsibility, references, and the vendors ability to provide reliable maintenance agreements and support. price, total cost of ownership factor: 50 the price of items, to include total cost of ownership, such as installation costs, life cycle costs, and warranty provisions.
The bid notice states he responding individual or business must be registered in the state of texas, or the county of denton, to provide the products or services required in the solicitation, and the individual or business must have all licensure required by the state to provide any services required under this contact.
The bid notice states he contractor shall incur contractual payment losses, as initiated by the city for performance that falls short of specified performance standards as outlined below: delivery beyond contracted lead times performance below contracted levels services only the contractor shall be assessed a one 1 percent fee each month when any one of the performance standards outlined above are not met in full. the contractor shall be assessed a two 2 percent profit fee each month when any two 2 or more performance standards outlined above are not met in full.
The bid notice states espondents must make samples available upon request by the city of denton prior to award with no costs to the city.
The bid notice states protests based upon alleged improprieties in a solicitation that are apparent before the solicitation due date shall be filed not less than five 5 working days before the solicitation due date.
