The City of Denton is seeking proposals for plumbing services. The contract will be for one year with the option to renew for four additional one-year periods. Proposals must be submitted by April 29, 2026, at 2:00 PM CT. Questions regarding the solicitation must be submitted by April 22, 2026, at 5:00 PM CT. Submissions can be made via IonWave or hard copy. The evaluation criteria include compliance with specifications, quality, reliability, characteristics, past performance, financial resources, experience, references, price, and total cost of ownership. Respondents are required to submit a conflict of interest questionnaire, an example invoice, a safety record, wage information, and proposal requirements as outlined in the scope of work. The awarded contractor will be responsible for all aspects of the requested services and should demonstrate innovative approaches and cost-effective solutions.
The deadline for response submission is April 29, 2026, at 2:00 PM CT.
The City of Denton's standard payment processing for invoices, materials, or services ordinarily requires thirty (30) days after receipt. The City intends to make payment within thirty days after receipt of valid invoices for which items or services have been received unless unusual circumstances arise. The 30-day processing period for invoices will begin on the date the invoice is received or the date the items or services are received, whichever is later.
The contractor shall provide a warranty that is standard in the industry. Repair or maintenance of fleet not performed to industry standards shall be accomplished at the contractor's expense, at the option of the City.
The selection criterion is based on compliance with specifications, quality, reliability, characteristics to meet stated or implied needs (30%), indicators of probable performance under contract (30%), and price, total cost of ownership (40%).
Respondents must have five (5) years of experience providing similar products or services, be in business at least 5 years, be registered with the State of Texas, and be an authorized manufacturer or distributor for products identified in the technical specifications.
The contractor shall incur contractual payment losses for performance that falls short of specified performance standards. The contractor shall be assessed a one (1) percent fee each month when any one of the performance standards outlined are not met in full, and a two (2) percent profit fee each month when any two (2) or more performance standards are not met in full.
Respondents must make samples available upon request by the City of Denton prior to award with no costs to the City.
Protests based upon alleged improprieties in a solicitation that are apparent before the solicitation due date shall be filed not less than five (5) working days before the solicitation due date. In all other cases, protests shall be filed within five (5) days of notice of intent to award or in the absence of a notice of intent to award, prior to the award date.
