Hay Government Bids & RFPs

Proposals must be received no later than August 25, 2026, at 10:00 AM CT. Late proposals will not be accepted.

Invoices will be processed for payment after approval by the County's Emergency Management Coordinator or designee, and only after appropriate deliverables are received and deemed correct. All labor rates are to be fully burdened to include all taxes, benefits, handling charges, equipment, mileage, rentals, per diem, housing, reproduction, clerical/administrative tasks, record keeping tasks, reporting tasks, quality control, overhead, profits and any other expenses necessary to the execution of a contract.

The successful respondent expressly warrants that all services specified in the RFP will be performed with care and diligence and in accordance with all specifications of the RFP. The awarded company agrees to correct any deficiencies in its performance of services upon notification by the County and without additional expense to the County.

Proposals will be evaluated and ranked based on best value, determined by cost, experience, qualifications, references, proposed methodology/technical proposal, and overall responsiveness, clarity, and organization of the solicitation response.

Proposers must demonstrate adequate financial resources, ability to comply with delivery schedules, a satisfactory record of performance, and be otherwise qualified and eligible. They must also verify they are not debarred or suspended in the System for Award Management (SAM).

Liquidated damages of **** per calendar day will be assessed if the contractor fails to start work within the specified 72 hours or any proper extension thereof.

Failure of a vendor or its representatives to observe the restriction on discussing the solicitation's contents with county staff (other than the designated contact) may result in disqualification. Knowingly employing unauthorized alien workers is also grounds for cancellation.

Proposals must be submitted no later than 11:00 a. m. Central Time on August 25, 2026. deadline for submission of proposals 11:00 am ct

Payment shall be made by check or warrant by county upon satisfactory delivery and acceptance of products and services and submission of an invoice. Payment shall be made by check or warrant by county upon satisfactory delivery and acceptance of products and services and submission of an invoice

The successful respondent expressly warrants that all services specified in the RFP will be performed with care and diligence and in accordance with all specifications. The successful respondent expressly warrants that all services specified in the rfp will be performed with care and diligence and in accordance with all specifications of the rfp.

Proposals will be evaluated and ranked based on best value, determined by cost, experience, qualifications, references, proposed methodology/technical proposal, and overall responsiveness, clarity, and organization. the county reserves the right to award a contract for named project to an organization on the basis of best value.

Firms must be registered with the Securities and Exchange Commission and the Texas State Securities Board, demonstrate experience as an independent investment advisor for public agencies for the past five years, and be knowledgeable of and adhere to all aspects of the county's investment policy and public funds investment act regulations. must be licensed and registered under all appropriate state and federal securities, insurance or bank laws.

Failure to perform any provision will constitute a default of contract, in which case, corrective action shall take place within ten 10 days from the date of written notice citing the nature of breach. Failure to perform any provision will constitute a default of contract, in which case, corrective action shall take place within ten 10 days from the date of written notice citing the nature of breach.

If the contractor does not agree with any document, notice, or correspondence issued by the purchasing agent, a written notice must be submitted within ten 10 calendar days after receipt. contractor must submit a written notice to the purchasing agent within ten 10 calendar days after receipt of the document, notice, or correspondence, outlining the exact point of disagreement in detail.

Failure of a vendor to observe the restriction on contacting county staff other than the purchasing office may result in disqualification. Failure of a vendor or any of its representatives to observe this restriction may result in disqualification of any related offer.

The estimated total value of the county's investment portfolio is $80,000,****. the county s investment portfolio, estimated total $ 80, 000, ****.

Delivery is 90 days. delivery 90 days.

Deliveries are required to begin September 1, 2026, and conclude by December 18, 2026.