The Hays County Purchasing Office is seeking proposals for HVAC preventative maintenance and repair services. Proposals must be submitted by January 29, 2026, at 10:00 AM local time. Questions are due by January 20, 2026. The initial contract term is from March 2026 to March 2027, with four optional one-year renewals. Vendors must submit one original and one digital copy on a thumb drive, or electronically through BidNet Direct, and one hard copy to the Hays County Purchasing Office. The county encourages local participation and contracting opportunities for local businesses. The award will be based on best value, considering cost, experience, qualifications, references, methodology, and overall responsiveness. The successful respondent warrants that all services will be performed with care and diligence and in accordance with all specifications. The county reserves the right to accept or reject any and all submittals.
The deadline for submission of proposals is January 29, 2026 10:00 a. m. central time ct.
Payment terms are not specified in the provided text.
The bid notice states, warranty on all parts and labor shall be provided at a minimum of 12 months.
The bid notice states, he county reserves the right to award a contract for named project to an organization on the basis of best value.
The bid notice states, contractor shall have at least five 5 years of similar hvac experience, and shall submit with their proposal a list of at least three 3 customer references with similar scope of services.
Penalties are not specified in the provided text.
The bid notice states, an initial full equipment inspection will be available to the awarded contractors by site and within a timeframe that will be designated by the countys authorized representatives, if they so desire.
Samples are not specified in the provided text.
The deadline for questions is january 20, 2026 5: 00 p. m. ct.