Procurement for plumbing parts, equipment, and supplies for Lubbock State Supported Living Center. Response deadline is August 17, 2026, 10:30 AM CT. Bidders must submit a comprehensive response. Historical spend was $50,000. 00. The contract term is from September 1, 2026, to August 31, 2027, with a potential one-year extension. Bidders' warehouses must be located within 50 miles of the agency's address and have weekend/evening availability. Pricing must be firm and fixed for the life of the contract. Awards are contingent upon approval and are based on best value, not solely the lowest price.
Responses must be received by August 17, 2026, at 10:30 AM CT. Deliveries are to be made between 8:00 am and 4:00 pm on the date specified on the purchase order, but not between 11:00 am and 1:00 pm.
Payment will be made in accordance with the pricing provided on Exhibit C. Invoices must be submitted monthly or as otherwise indicated on the purchase order. The agency must acknowledge satisfactory performance before approving invoices for payment.
Awards will be made to the bidder who provides the best value to the state, considering the bidder meeting or exceeding requirements and specifications, ability to meet performance delivery requirements, and price.
To be considered for award, bidders must submit a comprehensive response including all required information and documentation to ensure they meet all requirements, possess the required experience and qualifications, and have the capacity to provide the goods and/or services.
HHSC reserves the right to purchase late items on an emergency basis and charge any resulting increase in price to the awarded vendor. Products delivered that fail to meet specifications or are not the actual items awarded may be rejected or returned at the vendor's expense.
The document does not explicitly mention a mandatory or optional site visit. However, it states that bidders' warehouses or stores must be located within 50 miles of the agency's address and have weekend and evening availability, which might imply a need for the agency to access the vendor's location.
The document mentions a questions or clarifications submission deadline of August 6, 2026, at 10:30 am. A formal protest procedure is also available for aggrieved bidders.
Failure to comply with sole point of contact requirements, submitting exceptions to the IFB, including assumptions in a response, not providing sufficient literature for equal products, submitting reworked products or seconds, not meeting delivery location requirements, or failing to submit required documentation can lead to disqualification.
The estimated historical spend for the same or similar goods or services is $50,**** for the period of one year.