The Town of Yorktown is seeking sealed bids for the rebuild of pool pumps and motors. Bids are due by 10:00 AM on Friday, January 9, 2026. Bid documents are available from the Town Clerk's office, the town's website (www. ***. *. *), or BidNet Direct (www. ***. *. *). A completed bid proposal form and a signed non-collusive bidding certificate are required. Bidders must have 10 years of experience in pool pump and motor rebuilds and supply referrals. The contract will be awarded to the responsible and responsive bidder submitting the lowest bid. The town reserves the right to waive informalities and reject any or all bids. The prices bid must remain valid for sixty (60) days from the date of bid award. All bidder costs must be factored into the bid price, with no additional charges for delivery, training, or setup. Bidders are encouraged to inspect the work site prior to bidding. The warranty period for all work performed or goods supplied is five (5) years from the date of final completion and acceptance.
The bid documents state that delivery of all materials included under this bid shall be made not later than the date specified in the bid documents or project schedule. If the contractor cannot meet the delivery date specified in bid documents or project schedule, the contractor shall state on the bid form the proposed date of delivery and such date will be considered when determining responsiveness in awarding the bid.
The bid notice indicates that as the work progresses, not more often than once a month, the contractor will submit a requisition for the value of work performed and materials provided. The town will retain five percent (5%) plus 150% of the amount necessary to satisfy claims, liens, or judgments against the contractor. Payments to subcontractors and materialmen are to be made within fifteen (15) calendar days of the contractor receiving payment from the town.
The bid notice specifies that all work performed or goods supplied under the contract shall be guaranteed by the contractor against all defects resulting from the use of inferior materials, equipment, or workmanship, for a period of five (5) years from the date of final completion and acceptance of the work.
The bid notice states that the award will be made to the responsible and responsive bidder submitting the lowest bid that fully complies with all the specifications stated in the bid documents.
The bid notice requires that the contractor shall have 10 years of pool pump motor experience and must supply referrals.
The bid notice mentions that if the contractor fails to deliver as ordered, or within the time specified, or fails to make replacement of rejected or defective goods, it shall constitute a breach of the contract, and the town may arrange to have the work performed from other sources. The town reserves the right to terminate the contract upon breach within ten (10) days written notice.
The bid notice encourages bidders to examine the work site during normal work hours preceding the submission of the bid. For those requesting further clarification of the conditions, an appointment with the town's representative can be requested by contacting the Town Clerk.
The bid notice states that all equipment, material, and supplies bid upon must conform to the description and specifications set forth in the bid documents, or their reasonable equivalent. However, there is no explicit mention of submitting samples as part of the bid.
The bid notice states that a bidder shall have five (5) business days from receipt of the determination of nonresponsiveness or nonresponsibility to file an appeal with the Town Clerk.
