Formatting Government Bids & RFPs

The bid notice states that the response submission deadline is June 4, 2026, at 1:00 PM.

The bid notice states that the City of Seattle is seeking qualifications from consultants to provide expertise in technical writing, editing and formatting for their engineering design standards and guidelines.

The bid notice mentions a non-mandatory pre-submittal conference on May 21, 2026, at 1:00 PM.

The bid notice does not require sample submissions.

The bid notice states that all questions are to be submitted through the eProcurement portal no later than 5:00 PM on Tuesday, May 26, 2026.

The bid notice states that the estimated value for the contract is up to $250,000.

The bid opening date is June 1, 2026, at 3:00 p. m. Delivery of a bid after the bid opening date and time will result in bid disqualification.

The bid notice states that payments for goods/services will be made in arrears only upon receipt of a proper invoice, detailing the goods/services provided or receipt of the goods/services, whichever is later. Payments for software maintenance, licenses, or subscriptions may be paid annually in advance.

The vendor expressly warrants that the goods and/or services covered by this contract will conform to the specifications, drawings, samples, or other description furnished or specified by the agency, be merchantable and fit for the purpose intended, and be free from defect in material and workmanship.

The agency will evaluate three firms based on qualifications, experience, and past performance (60 points), anticipated concepts and methods of approach (25 points), and oral interview (15 points), for a total of 100 points. The state shall select the best value solution according to W. Va. Code 5G-1-3.

Vendors must include a statement of qualifications and performance data, including information regarding staff qualifications and experience, references, copies of certifications or degrees, proposed staffing plan, and descriptions of past projects completed.

The bid notice mentions liquidated damages, stating that vendor shall pay liquidated damages in the amount specified below or as described in the specifications. However, it also states that liquidated damages are not included in this contract.

A mandatory pre-bid meeting will be held on Monday, May 18, 2026, at 1:00 p. m. in the executive conference room of the testing center, 400 Lee Street, North Lewisburg, WV. All vendors submitting a bid must attend this mandatory pre-bid meeting.

Vendors may submit questions relating to this solicitation to the WVSOM Department of Contracts and Procurement in writing. All questions must be submitted on or before May 19, 2026, at 4:30 p. m.