The City of Marlborough is seeking bids for professional laundry and dry cleaning services for police uniforms and related clothing items. The contract will be for an initial three-year term, with options to renew for two additional one-year terms. Services include cleaning, sewing alterations, and minor repairs. Bids are due by April 29, 2026, at 2:00 PM. Questions regarding the bid must be submitted in writing via email by April 23, 2026. The estimated annual contract value is $25,**** must meet minimum qualifications including three years of experience and the ability to meet a 72-hour turnaround time. The contract will be awarded to the lowest responsive and responsible bidder.
The bid submission deadline is April 29, 2026, at 2:00 PM. The contract term is three years commencing July 1, 2026, through June 30, 2029, with options to renew for up to two additional one-year terms.
The bid notice states that the vendor shall submit invoices on a monthly basis for payment, and all payments will be made within thirty (30) days of receipt of a correct itemized invoice.
The vendor expressly warrants that the goods covered by the contract will conform to specifications, be merchantable and fit for purpose, and be free from defects in material and workmanship. The vendor guarantees all goods and services for a period of no less than one (1) year, unless a greater period is specified.
The contract will be awarded to the lowest responsive and responsible bidder based on the total evaluated cost for the initial three-year term.
Bidders must have a minimum of three years of experience providing laundry and/or dry cleaning services of similar scope, the operational capability to meet the required 72-hour turnaround time, and the ability to meet the specified service delivery options.
The bid notice does not explicitly detail specific penalties for non-compliance, but it does state that failure to maintain the selected service option throughout the contract term may result in termination, and unacceptable cleaning may result in items being returned to be re-cleaned at no additional cost.
There is no pre-bid conference scheduled for this IFB. To inspect items for professional cleaning under the contract, contact the Police Department at **** during normal business hours or by email request.
The bid notice does not mention a requirement for sample submission.
The bid notice states that a bidder may correct, modify, or withdraw a bid by written notice received by the city prior to the time and date set for the bid opening. It also mentions that after the bid opening, a bidder may not change any provision of the bid in a manner prejudicial to the interests of the city or fair competition.
The estimated annual contract value shall not exceed $25,**** per year, unless additional funds are appropriated by the City Council.
