This is a Request for Proposals (RFP) for landscaping services for Northwest ISD. The deadline for questions is April 1, 2026, at 12:00 PM CT, and the response deadline is April 13, 2026, at 2:00 PM CT. The contract term is anticipated to be from August 1, 2026, through July 31, 2027, with the option to renew for four additional one-year periods. Evaluation criteria include price, vendor reputation, quality of goods/services, and past relationship with the district. Vendors must submit a Certificate of Interested Parties (CIP) form **** and a W9. The district will divide the grounds into three separate zones, with each zone awarded as an independent contract. Providers must have at least three years of successful facilities service performance, preferably in the education sector. A performance bond in the amount of 100% of the first year contract price is required. Background checks for personnel are mandatory, and the cost will be the responsibility of the successful vendor. The contract includes detailed scope of work, special conditions, and pricing sections for different zones and services. A bid bond or cashier's check in the amount of 5% of the proposed annual base cost is required with sealed proposals.
The anticipated start date for services is August 1, 2026, through July 31, 2027.
The bid notice states that invoices will be submitted monthly, and payments will be made based on facilities serviced during that invoice period. The district agrees to pay the contractor the monthly bid price as adjusted each year based on the Consumer Price Index (CPI).
To determine the award of this bid, Northwest ISD shall consider price/discount, consideration of location of vendors principal place of business, reputation of the vendor, qualities of the vendors goods and services, the extent to which the goods services meet the districts needs, the vendors past relationship with the district, the longterm cost to the district to acquire the vendors goods or services, the impact on the ability of the district to comply with laws and rules relating to historically underutilized businesses and any other relevant factor specifically listed in the request for bids or proposals.
Contractors must be licensed to do business in the state of Texas and must have successfully operated a commercial full-service, year-round landscaping program with a total landscaping budget of one hundred and fifty thousand dollars ($150,****) or more for a period of at least 3 three consecutive years and must be currently doing so. Contractors must have not less than 150 acres and must be currently doing so. Educational experience is preferred but not required.
If problem areas are not corrected within seven 7 days after inspection by the contractor and designated school officials, seven percent 7 of the monthly contract billed will be deducted. If the problem remains uncorrected after the seventh 7th day, two percent 2 of the monthly contract will be deducted each day. If the problem remains uncorrected after the fourteenth 14th day, cancellation procedures will be implemented.
Contractor must inspect sites through scheduled meetings with a representative from the support services department. All campus sites must be visited by proposers without any interruptions to anyone in the schools.