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This is an invitation for bid for system-wide sewer and drainage services for the Queens Public Library. Bids must be submitted via Dropbox by April 28, 2026, at 3:00 PM. Questions are due by April 17, 2026. The contract term is anticipated to be two years with three one-year options to renew. The library reserves the right to award to multiple firms. Successful bidders must accept work assignments up to an estimated $300,000. Bidders are required to provide their single maximum straight hourly rate for services, which will be fixed for the first year and increase by 3% annually. Material, equipment, and subcontracting markup cannot exceed 20%. The bid includes requirements for preventative maintenance, emergency pumping, bookmobile waste systems, and service vehicles. Bidders must adhere to all bid requirements, including those related to labor, materials, equipment, and subcontracting. A minimum one-year warranty against defects in labor and materials is required. Invoicing must clearly identify the project location and purchase order number. The project is subject to prevailing wage law. Bidders must also comply with all applicable national and local codes and regulations. Bidder qualifications include experience, licensing, financial stability, and a description of the firm's history and ownership structure. References from at least three recent clients are required. Audited financial statements or alternative documentation are necessary. Potential conflicts of interest and past or present legal investigations must be disclosed. The library may terminate the contract at any time with written notice. Payments will be made upon completion of work or upon approval of monthly invoices, with supporting documentation required.
The bid responses must be uploaded to Dropbox no later than 3:00 PM on April 28, 2026.
Payment will be made by the library only upon completion of the required work or if the library agrees to progress billing upon presentation of correctly itemized invoices within thirty 30 days of invoice approval.
The successful bidder to provide minimum one 1 year warranty against defects in labor and materials for selected work from date of completion of work.
The library reserves the right to award the contract to the lowest-priced and responsible low bidder deemed qualified by the library, split the award between two or more bidders or project locations, or make no award, as will best promote the librarys interest, taking into consideration the reliability of the bidder, quality of the services, materials, equipment or supplies to be furnished, and its conformity with the requirements of the bid.
The successful bidder shall carry out the outlined work to the highest standards and all specialized materials used shall be free from defects and fit for purpose for which it is acquired from companies or individuals which comply with all relevant health and safety legislation including in particular the requirements of control of substances hazardous to health coshh.
The library reserves the right to request a representative sample of the items quoted, either prior to award, or before shipment is made.