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The Gordon County School System (GCSS) is seeking proposals for custodial chemicals and supplies, as well as repair services for custodial equipment. The contract term is from July 1, 2026, to June 30, 2027, with renewal options. Prices must remain firm for the entire period. A mandatory pre-proposal meeting is scheduled for May 7, 2026, at 10:00 AM EST. Vendors must attend this meeting to be eligible to submit a proposal. Questions are due by May 12, 2026, 12:00 PM EST, with responses provided by May 14, 2026, 2:00 PM EST. Proposals must be submitted in sealed envelopes by May 22, 2026, 12:00 PM EST. Required documents include three letters of reference, a proposal form, a copy of the business license, and a drug-free workplace certificate. The contract will be awarded to the vendor offering the best value. The GCSS reserves the right to accept or reject any or all proposals, waive irregularities, and award the contract in whole or in part. The vendor must provide a comprehensive list of all products offered in an Excel format. MSDS sheets for all products must be provided. Samples of supplies or products may be requested. The successful vendor will be responsible for providing an account representative to work with lead custodians for inventory management. Deliveries are to be made weekly to all school locations at no additional cost. Training on product usage and safety will be provided annually. Equipment repair services are required, with a 24-hour response time for onsite repairs. The contract may be terminated with 30 days' notice if quality does not meet specifications. Evaluation criteria include technical capability, service delivery, vendor experience, staffing, and cost.
The bid notice states that proposals will be received up to 12:00 PM Eastern Time on May 22, 2026. The contract term is July 1, 2026, through June 30, 2027.
The bid notice states that all billings shall be done in a timely and correct manner and payments shall be applied to invoices as detailed on remittance. Payment to be made monthly.
The vendor warrants to the GCSS that all materials and equipment furnished under this contract shall be of excellent quality free from faults and defects to ensure quality results and performance for the projects completion.
The contract will be awarded to the vendor responsible whose proposal is determined to be the most advantageous and of the best value to GCSS.
Three letters of reference to similar structures such as schools, colleges, and universities shall be included with the proposal. Proposals must be on the form provided within this request for proposal. The vendor shall provide a copy of their business license along with any other professional license pertinent to the scope of work.
The bid notice states that GCSS reserves the right to terminate the contract with a thirty 30 day notice, if quality of products or service does not meet specifications agreed upon according to the contract proposal.
A walkthrough of the site will be provided after the mandatory pre-proposal meeting.
Samples of any or all supplies or products shall be made available if requested by the maintenance department at no charge to the school system.
The deadline for questions is no later May 12, 2026, 12:00 PM EST.
