File Management Government Bids & RFPs

Must complete all assigned inspections no later than August 30 of each calendar year.

Payment is authorized upon satisfactory completion of the work, by approving the contractor's invoice in the Procurement Integrated Enterprise Environment (PIEE) system.

All employees must possess a high school education, be able to read and communicate effectively, possess a valid driver's license, be proficient in computer data entry (Microsoft Office), and be customer service oriented. At least one employee must have 3 years of experience with real property accountability and GFebs.

If government furnished property is damaged or lost due to contractor employee negligence or willful misconduct, the contractor is responsible for replacement or reimbursement.

Proposals are due no later than 11:00 a. m. on Monday, August 17, 2026.

Payment to the vendor will be made as progress payments. The vendor will provide a comprehensive schedule of all fees due for the duration of the contract, which shall include a lease and purchase option.

The proposed system shall include first-year support, maintenance, and updates of the software, to begin upon system acceptance. Year two and year three support, maintenance, and updates of the software shall also be included.

The agency intends to acquire the best system available within its budgetary means. While cost may be a significant factor, the agency reserves the right to select the proposer of its choice.

Proposers shall provide at least five references from agencies where installations of similar size and functionality were completed. They must also provide a complete list of California agencies where their systems are currently installed and have successfully obtained final acceptance.

Written questions about the RFP are due by Monday, August 3, 2026.

Proposals will be considered nonresponsive and returned unopened if received after the date and time specified. Failure to identify copyrighted material or proprietary information may also lead to disqualification.

Deliveries, installations, or services shall not be scheduled during federal holidays or federal closures. The quote submission deadline is July 31, 2026, at 2:00 PM CDT.

Payment terms are Net 30 days after government acceptance of a proper invoice. Invoices must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform (IPP).

The system shall include a minimum one-year full manufacturer's warranty from the date of FDA acceptance of the system.

The government will award a contract to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The government intends to award a firm-fixed-price contract to the lowest-priced technically acceptable and responsible offeror.

Only small businesses actively registered in sam. gov may submit a quote. Offerors shall be registered and active in sam. gov by the date and time set forth for receipt of quotes/proposals.

Offerors that fail to complete the required representations and certifications or reject the terms and conditions of the solicitation may be excluded from consideration. Submissions containing macros will be considered nonresponsive.

Deliveries, installations, or services shall not be scheduled during federal holidays or federal closures. The quote submission deadline is July 31, 2026, at 2:00 PM CDT.

Payment terms are Net 30 days after government acceptance of a proper invoice. Invoices must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform (IPP).

The system shall include a minimum one-year full manufacturer's warranty from the date of FDA acceptance of the system.

The government will award a contract to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The government intends to award a firm-fixed-price contract to the lowest-priced technically acceptable and responsible offeror.

Only small businesses actively registered in sam. gov may submit a quote. Offerors shall be registered and active in sam. gov by the date and time set forth for receipt of quotes/proposals.

Offerors that fail to complete the required representations and certifications or reject the terms and conditions of the solicitation may be excluded from consideration. Submissions containing macros will be considered nonresponsive.