Henderson County's Department of Social Services is seeking proposals for scanning and digitalization services. A mandatory preproposal meeting will be held on April 29, 2026, at 10:00 AM. Proposals are due by May 6, 2026, at 5:00 PM. All inquiries should be directed to Doug Guffey at ***@***. *. * or **** must be submitted in hard copy format, with 3 complete sets and 1 digital version on a flash drive. The county encourages participation from certified minority and women-owned businesses. The firm must provide a W9 and an insurance certificate. The project is funded with federal funds, and 2 CFR Part 200 is applicable.
The bid proposals are due by May 6, 2026, at 5:00 PM.
The award will be based on the most advantageous proposal considering price, technical merit, past performance, and the ability of the vendor to perform the required services.
The vendor shall provide information on its experience and qualifications, including a brief history of the company, timeline of incorporation, ownership, partners, suppliers, experience of similar sized digitalization and scanning projects, and financial viability.
A mandatory preproposal meeting will be held on April 29, 2026, at 10:00 AM at **** Spartanburg Highway, Suite 300, Hendersonville, NC **** to attend this meeting will result in the proposal not being considered responsive.
The bid notice does not require sample submission.
Requests for clarification, technical questions, and objections to specifications must be received no later than April 29, 2026.