This is a Request for Proposal (RFP) from the Chicago Housing Authority (CHA) for Tenant File Audit, Property and Asset Management services. Respondents must submit a Utilization Plan detailing how they will fulfill contract requirements, including subcontracting with MWDBE (Minority, Women, and Disadvantaged Business Enterprises) and Section 3 businesses. Specific documentation such as letters of intent and certification letters are required for subcontractors. A waiver request form is available if subcontracting requirements cannot be met. Reporting requirements include weekly certified payroll reports via LCptracker and monthly payment entries into B2GNow. Businesses that are both MWDBE and Section 3 certified will count towards both subcontracting requirements. Preference is given to Section 3 workers who are residents of the project area, other public housing, or youthbuild participants. Substitution or removal of subcontractors requires written approval from the Department of Procurement and Contracts (DPC). Noncompliance with MWDBE/Section 3 requirements may result in liquidated damages. Definitions for Section 3 businesses and Davis-Bacon prevailing wages are provided. Indirect participation is also defined. Respondents must acknowledge and accept the terms and conditions of the Professional Services Agreement, noting any objections in their cover letter. The Executive Summary Form must be completed for the proposal to be considered responsive. A Letter of Intent to Submit a Proposal must be submitted by Monday, April 13, 2026, by 11:00 am CT.
The deadline to submit a Letter of Intent to Submit a Proposal is Monday, April 13, 2026, by 11:00 am CT. The bid notice does not explicitly state a final delivery deadline for the proposal itself, but the Executive Summary Form indicates proposals will remain in effect for 180 days from the due date.
The bid notice mentions that payments must be entered into B2GNow for every pay application monthly, and this system tracks and verifies prime and subcontractor payments made and received. It also states that all prices quoted shall remain firm for the period of the contract and shall not increase during the initial term of the contract.
The bid notice does not explicitly state the award criterion, but it mentions that requests for revisions to the Professional Services Agreement will be taken into consideration when determining a respondent's responsiveness to the RFP.
Respondents must submit a Utilization Plan detailing how they will fulfill contract requirements, including subcontracting with MWDBE and Section 3 businesses. Specific documentation such as letters of intent and certification letters are required for subcontractors. Respondents must also acknowledge and accept the terms and conditions of the Professional Services Agreement.
The CHA may impose liquidated damages in the amount of the difference between the commitment amount and the amount the prime contractor actually achieved if it finds that the prime contractor has not made good faith efforts to fulfill its contract compliance commitments. Such liquidated damages will be the prime contractor's responsibility.
The bid notice does not explicitly state a deadline for challenging the bid.
