File Management Government Bids & RFPs

Proposals must be received by July 17, 2026, at 11:00 AM Eastern Time. Readiness for service and contract commencement is anticipated by August 1, 2026.

The university's preferred payment method is with a university credit card (PCard). The university will not accept convenience fees or increased pricing due to PCard payment.

Proposals will be evaluated based on experience and qualifications (30 points), project approach and turnaround times (20 points), references (20 points), and cost (30 points), for a total of 100 points. The award will be made to the responsive and responsible respondent whose proposal offers the best value.

Respondents must provide experienced, qualified, and capable personnel, demonstrate relevant experience, possess proper licensing and insurance, and provide a statement of qualifications addressing organizational data, project experience, and safety standards.

Services not conforming to specifications may not be accepted at the firm's expense. Services not provided in accordance with the scope of services may result in the firm being found in default, with all procurement costs charged against the firm.

All inquiries to this RFP must be submitted in writing by July 7, 2026, at 1:00 PM Eastern Time.

Failure to submit information in accordance with RFP requirements, failure to fully comply with specifications, or failure to meet insurance requirements may be cause for disqualification.

Delivery is expected within 28 days after award for item **** delivery dates for other items are listed as ****.

Payment will be made by electronic funds transfer (EFT) or third party. Invoices are to be submitted electronically after receipt and acceptance of the order.

The system must have an expected usable life of at least 5 years. Software licensing, warranty, and service must be in accordance with OEM terms and conditions.

The government intends to award to the responsible offeror whose quote is the lowest price, does not exceed available funding, and is found to be reasonable. Price alone is the sole evaluation factor.

Offerors must be registered in SAM. gov. Vendors must be an OEM, authorized dealer, distributor, or reseller, verified by an authorization letter. Personnel must possess necessary certifications and qualifications.

Rejected goods will be held for 15 days at the contractor's risk and expense. Expenses for examination and testing of rejected materials will be charged to the contractor. Rejected perishable supplies must be removed within 48 hours.

Failure to submit a complete quote, acknowledge amendments, or provide required documentation may result in an unacceptable determination or disqualification.

To demonstrate your company's capabilities, please describe and provide a specific example of your experience in each of the following areas. If available, when citing experience, please include reference to contract/order numbers and your role (prime, sub, JV partner).

Proposals must be received electronically through BidNet Direct no later than July 28, 2026, at 11:00 a. m. legal prevailing time.

The vendor will advance all postage costs upfront and submit a single consolidated invoice at the end of each calendar month, including passthrough postage costs and a service fee.

The successful offeror must assume full responsibility for providing warranty service on all goods, materials, or equipment provided to the county with warranty coverage.

Proposals will be evaluated using a 100-point scale with the following weights: Project Plan/Approach (30), Qualifications of Key Personnel (10), Relevant Project Experience/Past Performance (20), Availability of Key Personnel (8), Local Preference (5), Service Disabled Veterans Preference (2), and Cost Proposal (25).

Proposers must demonstrate knowledge, skills, and abilities to provide the requested services, including financial responsibility, business history, and compliance with Georgia security and immigration laws.

In case of default by the successful offeror, Fulton County may procure the articles or services from another source and hold the successful vendor responsible for any resultant excess cost.

Protests must be submitted in writing to the purchasing agent. Protests arising from bases known prior to submission must be within three business days of submission. Protests arising from bases known after submission must be within ten business days after the protestor knew or should have known, but no more than ten business days after award.

Submitting more than one proposal as the primary proposer or member of a joint venture for the same work, violating the no-contact policy, or failing to comply with proposal submission requirements can lead to disqualification.