Christmas Tree Government Bids & RFPs

Installation must be completed by November 16, 2026. Takedown must be completed by February 8, 2027.

Proposals will be evaluated based on experience and qualifications. quality and completeness of the proposed lighting plan. price and overall value. ability to meet required timelines. references and past performance.

Contractors must be licensed and authorized to perform work in the state of michigan. Minimum five years of experience providing holiday or decorative lighting services. Demonstrated ability to perform largescale outdoor lighting installations. Ability to supply all necessary labor, equipment, and materials.

A mandatory pre-bid meeting is required: all bidders must attend the mandatory prebid meeting at 9:00am on monday, july 27th, 2026, located at city hall: **** biddle avenue, suite 300.

Failure to submit a bidders bond, certified check, or cashiers check will result in the bid not being considered. Failure to enter into contract and furnish bonds within 20 days of award will result in forfeiture of the bid bond or check.

Proposals are due by July 29, 2026, at 7:00 PM.

The completion of the lighting installation shall be November 1, 2026, with all trees ready to be illuminated on that date.

The contractor shall be paid the total contracted yearly price upon completion of the work and its acceptance by the city, final approval of the work by the city building inspector, and after a sworn statement has been submitted by the contractor that all bills for labor and material have been paid.

Contracts and purchase orders shall be awarded to the lowest responsible bidder. In determining the lowest responsible bidder, in addition to price, the city shall consider the bidders ability, capacity, skill, character, integrity, reputation, judgment, experience, efficiency, compliance with contracts and laws, financial resources, availability and adaptability of supplies/services, ability to provide future maintenance, and conditions attached to the bid. Preference is given to Holland-based businesses.

Contractor must meet all state of Michigan licensing requirements as well as any additional requirements of the City of Holland. Adequate liability and workers compensation coverage will be maintained by the contractor.

In case of default by the selected vendor, the City of Holland may procure its requirements from another vendor and hold the original vendor liable for any increased costs.

A required prebid meeting will be held on July 1, 2026, at 9 a. m. at the Holland Civic Center Place parking lot located at 150 W 8th Street.

Vague estimates or failure to include all of the work on the bid estimation form may result in the bid being rejected and not considered. Bids must be submitted on the bid form provided and be submitted in a sealed envelope. Bids are to be irrevocable for thirty 30 days from the date of the bid opening.

The completion of the lighting installation shall be November 1, 2026, with all trees ready to be illuminated on that date.

The contractor shall be paid the total contracted yearly price upon completion of the work and its acceptance by the city, final approval of the work by the city building inspector, and after a sworn statement has been submitted by the contractor that all bills for labor and material have been paid.

Contracts and purchase orders shall be awarded to the lowest responsible bidder. In determining the lowest responsible bidder, in addition to price, the city shall consider the bidder's ability, capacity, skill, character, integrity, reputation, judgment, experience, efficiency, compliance with contracts and laws, financial resources, availability and adaptability of supplies, ability to provide future maintenance and service, conditions attached to the bid, and the brand, make or type of product.

Contractor must meet all state of Michigan licensing requirements as well as any additional requirements of the City of Holland. Adequate liability and workers compensation coverage will be maintained by the contractor.

In case of default by the selected vendor, the city of Holland may procure its requirements from another vendor, without going through additional bidding procedures, and hold the original vendor liable for any increased costs.

A required pre-bid meeting will be held on July 1, 2026, at 9 a. m. at the Holland Civic Center Place parking lot located at 150 W 8th Street.

Vague estimates or failure to include all of the work on the bid estimation form may result in the bid being rejected and not considered.