Christmas Tree Government Bids & RFPs

The bid notice states that all holiday lighting and décor shall be fully installed, tested, and operational no later than fourteen 14 calendar days prior to Thanksgiving of each contract year, and all holiday lighting and décor shall be completely removed no later than January 14 of each contract year.

Bidders shall demonstrate the ability to successfully perform work of similar size, complexity, and scope, including a description of the firm's experience with comparable holiday lighting or large-scale decorative lighting projects, at least three references, photographs or examples of past installations, and a description of the firm's organizational capacity.

The CRA reserves the right to reduce or withhold payment for any lighting or décor elements that are not installed, not operational, or not maintained in accordance with the requirements of this solicitation.

Bidders are strongly encouraged to visit and inspect all pole median locations prior to submitting a response in order to become fully familiar with site conditions, access limitations, electrical infrastructure, and any other factors that may impact the design, installation, and operation of the holiday lighting and décor.

The CRA may consider a bidder's failure to complete prior projects of similar scope or demonstrated inability to meet project deadlines as part of its evaluation.

The bid submission deadline is Wednesday, May 20, 2026, at 2:00 p. m. The contract for services is set to begin on July 1, 2026, and end on June 30, 2032.

The bid notice states that departments shall be billed monthly with a detailed breakdown by location and service. The specific payment terms beyond monthly billing are not explicitly detailed in the provided text.

The bid notice states that from the proposals received, the city will select a single contractor for the entire six 6 year period and select the proposal that best meets the needs of the city.

By signing the proposal, the bidder verifies that it has reviewed the bid package, knows and understands the minimum standards and mandatory requirements as set forth in the bid package, and is willing to comply with the same.

The bid notice mentions that in case of default by the selected bidder, the city may procure services from another bidder and hold the selected bidder liable for any increased costs.

A pre-bid meeting is scheduled for Thursday, May 14, 2026, at 10:00 a. m. in the third-floor conference room at City Hall. Attendance is encouraged but not required.

The bid notice does not mention the submission of samples.

The bid notice does not explicitly state a deadline for challenging the bid or award.

The bid responses must be submitted electronically through the City of Parkland's official eprocurement platform by the submission deadline, which is May 28, 2026, at 6:00 PM EST. The bid notice states, Submissions received after the submission deadline are not permitted by the bidding system and will not be accepted by the city.

The bid notice requires bids from qualified contractors to provide holiday lights decoration services.

A non-mandatory pre-submittal conference followed by a site visit shall be held on May 7, 2026, at 9:00 am EST at the City of Parkland City Hall, **** University Drive, Parkland, FL ****, as well as virtually via MS Teams. The bid notice states, onmandatory a presubmittal conference followed by a site visit shall be held on may 7, 2026 at 9:00 am e. s. t. at thencity of parkland city hall, **** university drive, parkland, fl **** as well as virtually via ms teams.

The bid notice indicates that the project estimated budget is 0. 00.