This is a public tender for deep cleaning services for large grease traps at the Board of Cooperative Educational Services (BOCES) of Monroe and Orleans Counties. The services are required for various classrooms including baking, culinary, food service, and carpentry. The cleaning is to be performed between August 3-14, 2026, and during the holiday break at the end of December 2026. Bids will be opened on Tuesday, June 9, 2026, at 2:00 PM. Bid documents can be obtained from www. ***. *. * regarding bid documents must be submitted in writing to Wendy Vergamini, Director of Procurement, no later than five business days prior to the bid opening date. A site visit is recommended and can be scheduled with Wendy Vergamini. Bidders are required to provide several documents including Iran Divestment Act Certification, Noncollusion Bidding Certification, Indemnification Agreement, customer references, company information, sales representative list, workers' compensation forms, public works notice, and a price sheet. Bidders must also provide proof of compliance with federal and state requirements for deep cleaning services and a completed W9. Bids must be submitted in a sealed envelope. The BOCES reserves the right to reject any bid not following instructions or meeting specifications. Awards will be posted on www. ***. *. * must have at least three years of experience in providing cleanout and transparent grease trap services and associated plumbing. Technicians must have at least one year of paid experience. Insurance requirements include professional liability, workers' compensation, general liability, and business automobile liability. Prevailing wage rates apply to this project. Contractors and subcontractors must register with the New York State Department of Labor. Specific cleaning tasks are detailed for culinary and baking classrooms, as well as carpentry labs, focusing on dust removal. Travel-related expenses and fuel must be included in the price. Standard payment terms are Net 30 days.
The deep cleanings are to take place beginning anytime between August 3 - August 14, 2026, and during the holiday break at the end of December 2026.
The standard payment terms are Net 30 days, with early payment terms also listed.
Every unit delivered must be guaranteed against faulty material and workmanship for a period of at least one year from the date of delivery. If faults develop during this period, the successful bidder agrees to replace the unit, or the part affected, without cost to the school district.
Awards will be made to the lowest responsible bidder, taking into consideration the reliability of the bidder, the quality of the materials, equipment, or supplies to be furnished, their conformity with the specifications, the purposes for which required, and the terms of delivery.
All bidders must document three or more years in the business of providing cleanout and transparent of grease traps and associated plumbing. All technicians assigned to the contract must have a minimum of one year paid experience.
If the successful bidder fails to deliver as ordered, or within the time specified, or within a reasonable time, or fails to make replacement of rejected articles, the school district may purchase from other sources and the successful bidder agrees to reimburse the school district promptly for excess costs occasioned by such purchases.
A site visit is recommended and vendors are to schedule with Wendy Vergamini if they will be needing a site visit.
The school district reserves the right to request a representative sample of the item quoted upon either prior to the award or before shipment is made. If the sample is not in accordance with the requirements of the specification, the school district may reject the bid or cancel the contract.
Questions related to bid documents should be directed in writing no later than five 5 business days prior to the bid opening date and time.
Monroe 2-Orleans BOCES reserves the right to reject any bid not following the bid instructions or not meeting the specifications and general conditions.
