Elderly Care Government Bids & RFPs

Proposals must be mailed, postmarked by the United States Postal Service (USPS) on or before September 4, 2026, and received no later than 10 calendar days from the submittal deadline. Proposals mailed via private mail services such as FedEx or UPS must be physically received by 4:30 p. m. , HST on September 4, 2026.

Payment to the provider shall be made on a reimbursement basis for the Kupunaloha Pilot Program services rendered. Total payment under this agreement shall not exceed $1,800,**** are due no later than 30 days after the milestones or services rendered for each month.

Proposals will be evaluated in three phases: Phase 1 evaluation of proposal requirements, Phase 2 evaluation of proposal application, and Phase 3 recommendation for award.

Providers must be a profit corporation or a nonprofit organization exempt from federal income tax. If a nonprofit, it must have a governing board with no material conflict of interest and serve without compensation. Providers must also partner with licensed in-home health care agencies and ensure staff and volunteers complete mandated training.

An applicant aggrieved by an award of a contract may file a protest within five working days of the postmark of the notice of findings and decision.

Proposals may be rejected for failure to cooperate or deal in good faith, inadequate accounting system, late proposals, inadequate response to the request for proposals, proposal not responsive, or applicant not responsible.

The total budget for the Kupunaloha Pilot Program is $1,800,****.

Proposals are requested from qualified applicants.

Applicants must be qualified to provide the specified nutrition services.

Bids are due by Wednesday, August 26, 2026, at 3:00 p. m. prevailing time. Home-delivered meals will be provided to participants as determined by OCFA, with deliveries occurring not less frequently than every other week.

Payment shall be made in accordance with the payment compensation provisions of the contract template. The county offers Electronic Funds Transfer (EFT) via Automated Clearing House (ACH) or check. Standard county contracts typically have 30 days for public improvement projects and 60 days for other contracts.

Awards may be made to the highest scoring bidders based on qualifications, experience, references, menu selection, delivery schedule, and cost proposal. The award will be made to the responsible vendor whose bid is determined to be in the best interest of the county.

Vendors must be qualified to provide nutritious meals, produce, and grocery items. They must adhere to U. S. FDA regulations, provide a food safety plan if applicable, and meet dietary guidelines. Bidders must also be properly registered to do business in New York State.

If a vendor fails to perform or breaches the contract, they may be listed as non-responsible and ineligible for future contract awards. The county also reserves the right to take appropriate action if a contractor is found to be in violation of the Iran Divestment Act.

A pre-bid conference and site visit are mentioned as potentially applicable (Applicable not applicable), but no specific date or location is provided in the text. Attendance is strongly recommended if held.

Questions must be submitted by Wednesday, August 12, 2026, at 3:00 p. m. prevailing time. Questions received after this time may not be addressed.

Bids may be deemed nonresponsive and disqualified if specifications or bid forms are altered, if required forms are not completed, if bids are illegible or unsigned, or if insurance and bond documents are not provided prior to contract execution.

Responses are due by 4:30 pm CST on September 4, 2026.