This Invitation for Bids (IFB) from the Texas Health and Human Services Commission (HHSC) is for the procurement of Guide to Emergency Preparedness Directories. The procurement schedule outlines key dates, including a response deadline of April 15, 2026. Bidders must submit a comprehensive response that meets all requirements. The scope of work includes specifications for the directories, such as padded vinyl folders, custom information card sets, and professional layout services. Delivery guidelines detail requirements for labeling, scheduling appointments, and adherence to on-site rules. Pricing must be firm and fixed for the life of the contract. Invoicing and payment will follow the Texas Prompt Payment Act. The evaluation criteria will consider the bidder's ability to meet requirements, performance delivery, and price, with the award going to the bidder offering the best value. Protest procedures are also outlined.
The response deadline for this IFB is April 15, 2026, 10:30 am Central Time. The anticipated purchase order start date is upon award.
The bid notice states that HHSC system agency will make contract payments in accordance with chapter **** of the Texas Government Code, commonly known as the Texas Prompt Payment Act. Chapter **** governs remittance of payment and contractor remedies for late payment and nonpayment.
The bid notice states that HHSC shall not be obligated to select the bidder with the lowest price but shall make an award to the bidder who provides the best value to the state of Texas. All responses will be evaluated according to the following criteria: bidder meeting or exceeding the requirements and specifications in accordance with this IFB, bidders ability to meet performance delivery requirements, and price.
To be considered for award, bidders must submit a comprehensive response which includes all required information and documentation as outlined in this IFB to ensure the bidder meets all requirements, possesses the required experience and qualifications, and has the capacity to provide the goods and/or services described in this IFB.
The bid notice mentions that the contractor's noncompliance or failure to timely correct a deficiency may result in delayed payment or nonpayment as determined by the HHs agency.
The bid notice states that questions or clarifications submission deadline is April 7, 2026, 10:30 am.
The historical spend for the same or similar goods or services is $2,190. 00. The estimated historical spend is provided only as a guideline for preparing the pricing response and should not be construed as representing anticipated or actual quantities that will be required.