Septic Government Bids & RFPs

The bid must be received by the Town Clerk, Town of Yorktown, NY, until 10:00 a. m. on Tuesday, December 30, 2025. The bidder assumes the risk of any delay in the mail or in the handling of mail by the employees of the Town of Yorktown. The bidder assumes the responsibility for having bids in on the time and the place specified above.

The bid notice states that payment for removal shall be paid for at the unit price bid per gallon in the proposal pages. Payment for removal shall be paid for at the unit price bid per gallon in the proposal pages.

The contractor is deemed to warrant and guarantee all work performed under this agreement. Contractor is deemed to warrant and guarantee all work performed under this agreement.

The town intends to award the bid to the lowest responsible bidder based on the total bid price for all four bid items. The town intends to award the bid to the lowest responsible bidder based on the total bid price for all four 4 bid items as further described below:

The town will consider the qualifications of all bidders and may conduct such investigation as it deems necessary to assist in the evaluation of any bid. The town will consider the qualifications of all bidders and may conduct such investigation as it deems necessary to assist in the evaluation of any bid.

The bid notice mentions that failure to respond within 30 minutes of an emergency call on two events will give the town the right to terminate the agreement or implement other measures as needed to ensure compliance with the contract documents. Failure to respond within 30 minutes of an emergency call on two 2 events, will give the town the right to terminate the agreement or implement other measures as needed to ensure compliance with the contract documents.

A pre-bid meeting will be held at the site, Yorktown Heights Water Pollution Control Plant, **** Greenwood Street on Thursday, December 11, 2025, at 10:00 am to answer prospective bidder questions and to review the areas of work. A prebid meeting will be held at the site yorktown heights water pollution control plant, **** greenwood street on thursday, december 11, 2025 at j 0:00 am to answer prospectivebidder questions and to review the areas of work.

A bidder shall have five 5 business days from receipt of the determination of nonresponsiveness or nonresponsible to file an appeal with the town clerk. A bidder shall have five 5 business days from receipt of the determination of nonresponsiveness or nonresponsible to file an appeal with the town clerk.

The bid notice states that the deadline for submissions is May 1st, 2026, at 11:00 AM CDT.

The bid notice requires Exhibit A Required Documents and Exhibit B Vendor Response in PDF format for submission.

The bid notice states that a pre-offer site visit is scheduled for Friday, April 17, 2026, at 10:00 a. m. at the Quintana Beach Park, and attendance is not mandatory but highly recommended.

The period of performance for the base year is May 1, 2026, to April 30, 2027, with four option years extending to April 30, 2031. The bid notice states Base year: May 1, 2026 - Apr 30, 2027 Option year 1: May 1, 2027 - Apr 30, 2028 Option year 2: May 1, 2028 - Apr 30, 2029 Option year 3: May 1, 2029 - Apr 30, 2030 Option year 4: May 1, 2030 - Apr 30, 2031.

The contractor shall demonstrate a minimum of two 2 years of experience performing similar septic or vault pumping services of comparable size and complexity and shall provide at least two 2 past performance references with contact information. The contractor shall possess all required federal, state, and local licenses for septic pumping and wastewater transport and shall provide proof of such licenses to the contracting officer prior to award.

Failure to meet response times, schedule requirements, or communication requirements may be considered a failure to perform. Repeated performance issues may result in negative past performance evaluations or termination for cause.

The anticipated contract period of performance is two hundred and ten (210) calendar days after issuance of the government's notice to proceed (NTP). Further details of all dates and events will be available in the solicitation.

The bid notice states that the lowest responsive and responsible firm meeting the solicitation requirement shall be verified as an SDVOSB firm in the veteran small business certification SBA. gov website by the date and time specified for receipt of bids. No other sources will be considered.

To be eligible for award, the firm must be considered a SDVOSB under the relevant NAICS code and must be registered and verified at the website www. ***. *. * firm must also be currently registered in the System for Award Management (SAM) database at www. ***. *. * and have completed online representations and certifications prior to contract award.

All interested bidders are strongly encouraged to visit the site prior to submitting a bid response. Refer to solicitation FAR clause **** Site Visit for detailed pertaining to the pre-bid site visit.

The magnitude of construction for this project is between $250,000 and $500,000.