Tax Exemption Government Bids & RFPs

Unless otherwise specified in this contract, all deliveries will be f. o. b. destination with all transportation and handling charges paid by Contractor. Responsibility and liability for loss or damage will remain with Contractor until final inspection and acceptance when responsibility will pass to District except as to latent defects, fraud and Contractor's warranty obligations.

Payments are normally made within 30 days following the date the order is delivered or the date a correct invoice is received, whichever is later. Payments are normally made within 30 days following the date the order is delivered or the date a correct invoice is received, whichever is later.

Contractor agrees to warrant and assume responsibility for all products including hardware, firmware, and/or software products that it licenses, contracts, or sells to District under this contract for a period of one 1 year, unless otherwise specified and mutually agreed upon elsewhere in this contract. Contractor agrees to warrant and assume responsibility for all products. . . for a period of one 1 year

Contractor certifies that neither it nor its principals are presently nor have ever been debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction contract, by any governmental department or agency. Contractor certifies that neither it nor its principals are presently nor have ever been debarred. . .

If the default remains, after contractor has been provided the opportunity to cure, district may do one or more of the following: 1 exercise any remedy provided by law 2 terminate this contract and any related contracts or portions thereof 3 impose liquidated damages, if liquidated damages are listed in the contract 4 suspend contractor from receiving future solicitations. If the default remains. . . district may. . . impose liquidated damages

District will not consider a proposal for award, nor make any award where there has not been compliance with this section. District will not consider a proposal for award, nor make any award where there has not been compliance with this section.

The bid notice states that failure to deliver within the specified time may be cause for cancellation of the order. Any additional costs incurred by the city may be charged to the original vendor.

The bid notice states that all items delivered must be guaranteed against faulty materials and workmanship.

The bid notice states that awards may be made by individual item, grouped items or lot. Full consideration is given to items meeting specifications and made with recycled materials.

The bid notice states that quote offering an equivalent will be considered if such product is clearly identified in the quote and are determined by the city of schenectady purchasing department to meet fully the salient characteristics requirements referenced in this inquiry.

The bid notice states that failure to deliver within the specified time may be cause for cancellation of the order. Any additional costs incurred by the city may be charged to original vendor.

The bid notice states that the city reserves the right to reject any or all quotes or any portion thereof. We will be the sole judge of the acceptability and may reject any quote for any reason including, but not limited to, the city of schenectady inability to determine that the item is an equivalent.

The bid submission deadline is June 15th, 2026, by 2:00 PM. The contract is expected to commence on July 6th, 2026, and conclude on June 30, 2027.

The City of Claremore shall pay all invoices net 30.

The bidder acknowledges the right of the City of Claremore to accept that bid, in whole or part, deemed to be the lowest responsible bid after all bids have been examined and evaluated.

Bidders must submit signed and completed bid forms, business relationship affidavit, noncollusion affidavit, interest affidavit, company questionnaire, indemnification form, notarized statement, and W9.

In case of default by the successful bidder, the City of Claremore may procure the articles or services from other sources and may deduct from any unpaid balance due the successful bidder any increase in cost to the City as a result of said default, or may collect against the bond or surety for excess costs so paid.

The notice does not mention a site visit requirement.

The notice does not mention a sample submission requirement.

Should a bidder find discrepancies or ambiguities in, or omissions from documents, or should they be in doubt as to their meaning, they shall, at once, and in any event, not later than seven 7 days prior to bid due date, notify the City of Claremore.

Any bid not containing said signed documents shall be nonconforming and shall be rejected. Bids received after the deadline will not be accepted.