Tax Exemption Government Bids & RFPs

Bids will be accepted until August 4, 2026, at 2:00 PM. bids will be accepted until the date and time shown above, at which time the bids will be publicly opened and read.

Invoices must include company name, address, invoice number, order number, quantity, description, and item price. all invoices submitted to madison county as a result of this bid must include the following: company name and address invoice number, order number, quantity of items purchased, quantity of item shipped, description of items shipped and item price on all invoices.

Bids will be awarded to the lowest responsible bidder, considering factors such as price, conformity to specifications, availability of repair parts, delivery times, ability to meet timeframes, and compatibility. bids will be awarded to the lowest responsible bidder. this determination may involve all or some of the following factors: price, conformity to specifications, availability of repair parts, delivery or turnaround times, ability to meet timeframes established by madison county, and compatibility as required.

Qualified vendors are required to have extensive experience in printing and mailing of disability and renewal exemptions, as well as real and personal assessment notices and reminder notices. qualified vendors are required to have extensive experience in printing and mailing of disability and renewal exemptions. vendor should also have experience with real and personal assessment notices as well as reminder notices.

Vendor must provide samples of annual exemptions and reminder notices. vendor must provide samples of annual exemptions and reminder notices.

Incomplete and/or irregular bids may be subject to rejection. Bids that do not comply with all terms, are incomplete, contain uninitiated alterations, or have unauthorized additions may be rejected. incomplete andor irregular bids may be subject torejection.

Proposals must be submitted by 02:00 PM ET, June 30, 2026. Late proposals will not be accepted.

If a payment schedule is not part of the contract, payment terms will be net 30 days after receipt of a correct invoice or acceptance of goods, whichever is later. payment terms will be net 30 days after receipt of a correct invoice or acceptance of goods, whichever is later.

Proposals will generally be evaluated according to completeness, content, and experience with similar projects, ability of the vendor and its staff, and cost. Proposals will generally be evaluated according to completeness, content, and experience with similar projects, ability of the vendor and its staff, and cost.

Vendors must demonstrate experience with public and/or private sector clients of similar or greater size and complexity. vendor shall demonstrate experience with public andor private sector clients with similar or greater size and complexity to the county of buncombe.

Vendors proposal shall include samples of bills, notices, or documents that their company is currently providing for other clients. vendors proposal shall include samples of bills, notices, or documents that their company is currently providing for other clients

Late proposals will not be considered and will automatically be disqualified. Late proposals, regardless of cause, will not be considered, and will automatically be disqualified from further consideration.

Proposals must be received no later than Monday, July 13, 2026, at 4:00 p. m. est.

The agency will make payment no later than 60 days after receipt of an acceptable invoice and/or voucher.

Proposals will be evaluated on weighted criteria: proposals, references and capacity of respondent (20%), general experience (30%), financial advisor plan and approach (30%), and fee structure (20%).

Respondents must possess the professional, financial, and administrative capabilities to provide the proposed services.

Failure to submit a proposal that completely addresses the requirements, at the times and in the manner specified, may result in rejection.