Canned Goods Government Bids & RFPs

Delivery times and frequencies are agreed upon in advance between the district and vendor. delivery shall be made in accordance with the instructions as listed on the purchase order from each participant.

Payment is made after correct presentation of invoices. payment will be made only after correct presentation of claim forms or invoices as may be required.

Awards are made to the lowest responsive and responsible vendors. awards will be made to the lowest responsive and responsible vendors.

Vendors must comply with all laws and regulations. vendor shall comply with all applicable laws, ordinances, rules, regulations, decisions, orders and requirements of governmental authorities and courts.

Nonperformance can lead to contract cancellation. a contract may be cancelled at the successful vendors expense upon nonperformance of contract.

Samples may be requested and failure to provide may disqualify. samples must be provided by the vendor in a timely manner when requested. failure to provide samples may disqualify the vendor.

Bids with alterations or vague information may be rejected. the boces reserves the right to disqualify and reject any vendor submission containing alterations by the vendor.

Delivery is required within 30 days after purchase order issuance. The ITB states: aro, one 1 ftl to be delivered within 30 days in its entirety and accepted by odoc.

Payment is typically made within 30 days after delivery and acceptance. The ITB states: payment for completion of state contracts is normally made within 30 days following the date the entire order is delivered and accepted or the date the invoice is received, whichever is later.

Contractor warrants goods are new, unused, and free from defects. The ITB states: contractor warrants that all goods. . . shall be new, unused, current production models. . . and shall be free from defects in materials, design and manufacture for the duration of this contract.

Award is based on the lowest responsive bid. The ITB states: odoc may award one or more contracts based on the lowest responsive bids by responsible bidder per line item.

Bidders must be responsible and responsive. The ITB states: odoc reserves the right to investigate and evaluate. . . a bidders responsibility to perform the contract.

Failure to deliver may result in cancellation and repurchase at contractor's expense. The ITB states: odoc may purchase the required good elsewhere and bill contractor the difference in award price and price paid to obtain the required good.

Samples may be requested after bid closing. The ITB states: odoc reserves the right to request samples after bid closing from one or more bidders during the evaluation process.

Requests for clarification or changes are due by October 6, 2026, 9:00 AM PST. The ITB states: deadline for requesting clarification or changes october 6, 2026 at 9: 00 am pst.

Bids not in substantial compliance may be rejected. The ITB states: odoc will not consider incomplete bids not in substantial compliance with itb requirements.

Bids must be received no later than October 13, 2026 at 10:00am. bids must be received no later than october 13, 2026 at 10: 00am

Payment is made after receipt and acceptance of products. the boces will make payment only after receipt and acceptance by the boces of the products ordered

Products must conform to specifications and be free from defects. all products shall conform to the proposed specifications. . . and be free from all defects in material, workmanship and title

Award to the lowest responsible bidder meeting specifications. award will be made. . . to the lowest responsible bidder meeting specifications

Bidders must have 5+ years in business and provide 3 NY BOCES or school district references. all bidders must document five 5 or more years in business and bidder must include at least three 3 new york boces or school district customer references

Late bids will not be considered and will be returned. all bids received after the time stated. . . will not be considered and will be returned to the bidder

Vendor agrees to supply representative samples upon request. vendor agrees to supply, upon request, representative samples of the items bid prior to the award of the contract

Protests must be postmarked within 10 business days from notice of disqualification or award. bid protests concerning a disqualification, pending or awarded contract must be postmarked by the protesting party within ten 10 business days from the date of the notice

Bids rejected if vendor responds to less than 85% of items. bids will be rejected if the vendor responds to less than 85 of the items where more than 10 of those items are requested