Filter Safety Government Bids & RFPs

The deadline to submit responses to this RFP is September 24, 2026, at 12:00:00 PM CT. Any late entries to this rfp will not be accepted.

Proposals will be evaluated based on purchase price (30 points), vendor reputation and services (10 points), quality of goods or services (15 points), extent to which needs are met (15 points), past relationship with the district (10 points), and total long-term cost (15 points). In evaluating proposal responses, the following considerations will be taken into account for qualification recommendations: 1 the purchase price market price, hourly rate, emergency rates 30 points2 the reputation of the vendor and of the vendorrsquos goods or services services and references of likesized school district 10 points3 the quality of the vendorrsquos goods or services 15 points4 the extent to which the goods or services meet the districtrsquos needs 15 points5 the vendorsrsquo past relationship with the district 10 points6 the total longterm cost to the district to acquire the vendorrsquos goods or services 15 points

Vendors must be qualified to provide maintenance and operations, transportation, risk management, emergency management, security, and custodial services. The purpose of this bid is to establish award with qualified vendors that provide maintenance and operations mo, transportation, risk management, emergency management, security, custodial and other operational departments services for the district on an asneeded basis.

Vendors may be disqualified for submitting proposals after the deadline, failing to materially satisfy mandatory requirements, not complying with material and administrative aspects, altering solicitation language, not providing services before receiving a purchase order, or evidence of collusion. Deviations or exceptions stipulated in a vendorrsquos response may result in disqualification. Any language to the effect that the vendor does not consider this rfp to be part of a contractual obligation may result in disqualification of the vendorrsquos proposal.

Sealed solicitations must be received no later than 2:00 p. m. , Central Time, August 20, 2026.

All payments will be made by check net 30 days from when the correct invoices are received by the city's finance department.

The vendor shall warrant that all items/services shall conform to the proposed specifications and/or all warranties as stated in the uniform commercial code and be free from all defects in material, workmanship and title.

The city will award based on best value meeting the requirements for this service. The city reserves the right to award the most responsible and responsive bidder in the best interest of the city.

No prequalification of respondents is required. Before award of any contract can be approved, however, the city shall be satisfied that the respondent involved: 1 maintains a permanent place of business, 2 has adequate personnel and equipment to do the work properly and expeditiously, 3 has a suitable financial status to meet obligations incident to the work, 4 has appropriate technical experience, and 5 can submit a satisfactory performance record.

If the vendor fails to fulfill its obligations under this contract or violates any term or condition herein, the city may terminate the contract for cause upon five 5 calendar days written notice.

When requested, samples shall be furnished free of charge to the city. All samples will be returned when applicable.

Failure to comply with public information mandates can result in termination of business with the city. Violating city ordinances or failing to properly and timely perform obligations can lead to rejection of solicitation or contract termination.

Annual expenditures of MRO supplies and other related product have been estimated at 100,000.

The anticipated period of performance is: Base Period: 01 Sept 2026 to 31 Aug 2027; Option Period 1: 01 Sept 2027 to 31 Aug 2028; Option Period 2: 01 Sept 2028 to 31 Aug 2029; Option Period 3: 01 Sept 2029 to 31 Aug 2030; Option Period 4: 01 Sept 2030 to 31 Aug 2031.

Contract personnel working on naval installations must complete required ECATTS courses and understand emergency spill response procedures. HVAC technicians Level II are required.

Violation of government rules, regulations, laws, directives, and requirements may result in removal from the base. The installation commander may bar an individual for conduct contrary to good order, discipline, or installation security. The contracting officer may require removal for misconduct or security reasons.

Deliveries shall be scheduled during working hours: Monday through Friday from **** items to be delivered placed within 90 days of purchase order processing and order placement. Final startup by factory qualified representative will be 90 days after boiler has been placed.

Payment will be made by electronic funds transfer (EFT) or third party. Invoices are to be submitted upon delivery and government acceptance. Payment will be made in accordance with the prompt payment act.

Warranty information for the proposed boiler and accessories must be submitted as part of the technical quotation.

Award will be made to the responsible offeror whose quotation represents the best value to the government, considering the following factors: Technical, Veterans Involvement, Past Performance, and Price.

All vendors must be properly registered in the System Award Management Database (SAM). Service-Disabled Veteran Owned and Veteran Owned Small Businesses must be registered with Veteran Small Business Certification. The offeror shall submit a technical quotation demonstrating ability to satisfy the Statement of Need, including manufacturer, model number, descriptive literature, compliance documentation, delivery lead time, factory startup description, warranty information, and country of origin.

Questions are due no later than August 05, 2026 at 10:00 AM EST.

Misrepresenting a firm's status as a small business concern to obtain a contract awarded under preference programs can result in fines, imprisonment, administrative remedies including suspension and debarment, and ineligibility for program participation.