Bids are requested for HVAC filter replacement services for the City of Waco. Filters must meet a minimum MERV 8 rating. Bids are due June 26, 2026, at 2:00 PM CT. The contract will have an initial term of two years with three one-year renewal options, starting October 1, 2026. Electronic bidding is preferred via euna bonfire, but paper submissions are also accepted.
The bid closing date is June 26, 2026, at 2:00 PM CT.
Invoices will be submitted monthly for filters changed at each facility, reflecting unit rates. All unit pricing as bid shall include all labor, travel, use fees, trip charges, overtime, and other costs, fees, charges, or expenses necessary to execute the work. No additional charges or reimbursements will be permissible.
The contract will be awarded to the lowest responsible bidder or the bidder who provides goods or services at the best value for the city.
Bidders must be qualified participants to provide and replace filters on building HVAC units.
The protest procedure is detailed in Appendix B, but a specific deadline for challenges is not explicitly stated in the provided text.
Contacting someone other than the purchasing agent or their designated representative may be grounds for removal from consideration. Failure to register interest may result in not receiving notices and addenda.