The Needham Public Schools are seeking sealed bid proposals for school bus transportation services for a three-year period beginning July 1, 2026, through June 30, 2029, with two optional one-year extensions through June 30, 2031. Bid packages are available from May 14, 2026, at 9:00 AM. Bids are due by June 1, 2026, at 10:00 AM, at which time they will be publicly opened. Late proposals will not be accepted. The town reserves the right to reject any and all bids. A pre-bid meeting is scheduled for May 19, 2026, at 10:00 AM. Questions must be submitted in writing by May 22, 2026, at 12:00 PM. Bidders accessing bid materials from the town's website are responsible for acknowledging receipt and checking for addenda. A bid deposit of $5,000 is required. The contract award will be made within 90 business days after the bid opening. The contract length is three years with two one-year possible extensions. Prevailing wage rates apply. Insurance requirements include general liability, motor vehicle, and workers' compensation.
The bids are due to the office of the assistant superintendent for finance and operations, Needham Public Schools, **** Highland Avenue, Needham, MA **** by June 1, 2026, 10:00 AM.
Payments for all school bus transportation services will be made upon receipt of an approved invoice each month, for transportation services provided during the preceding month.
One contract for all transportation services specified herein will be awarded to the responsive and responsible bidder with the lowest grand total price over the three-year contract period, July 1, 2026 – June 30, 2029.
Bidders must provide evidence of satisfactory ability and experience to execute the requirements, specifications, and conditions of this bid. The district reserves the right to investigate the financial responsibility of any and all bidders.
If at any time, the contractor does not provide the required number of buses or drivers for any part of the transportation system, the school committee may deduct the per diem per incident for each bus or driver not provided in accordance with the contract as liquidated damages.
A prebid meeting will take place on May 19, 2026, at 10:00 AM at the Needham Public Schools Administration Building, **** Highland Avenue, Needham, MA ****.
Questions must be submitted in writing, via fax, email or US post to: Melane Bisbas, Needham Public Schools, May 22, 2026, 12:00 PM.
Late proposals will not be accepted. The town reserves the right to reject any and all bids as determined to be in the interests of the town and to waive minor informalities.