Lot 1: *** ONLY ONLINE BIDS WILL BE ACCEPTED FOR THIS RFB. *** Emailed and hard copies delivered by any method WILL NOT BE ACCEPTED. See attached document How to Respond to an Online Bid through the Kentucky Vendor Self Service site ( updated). pdf. Please enter contact person, phone number and email in the Comments Section. Vendors should review and update, if necessary, all addresses and contact persons for their account prior to bid submission. This information will carry forward to a contract if awarded, therefore please ensure all information is correct. ****************************************************** Grounds Maintenance ( Mowing and Trimming) Mow and trim the fine turf lawn area of the Carter County Welcome Center located on I- 64 Westbound ( Mile Point ****) consisting of approximately 3. 5 acres per cycle and the Carter County Rest Area located on I- 64 Eastbound ( Mile Point ****) consisting of approximately 3. 8 acres per cycle. The quantity identified on this line represents 7. 3 acres to be mowed per mowing cycle with an estimate of 25 mowing cycles per season. This would equate to approximately **** acres. The number of cycles per season may vary up or down depending upon weather conditions and will be determined by the Department. Perform the mowing operation with commercial grade turf type mowing equipment not less than 48" and not more than 72" in width. A small push type mower may be utilized for trimming. Farm tractors with rotary finish mowers will not be allowed. Mow the grass to a minimum height of 3". Correct any uneven or streaked mowing immediately. The Department will direct the time and place for mowing to begin. If a mowing cycle is delayed because of weather conditions or other problems that results in a build up of grass clippings ( bio- mass), remove or disperse the clippings over the area to eliminate unsightly build- up of debris and to prevent the smothering of the turf. Perform trimming operations after each mowing cycle. Perform trimming operations around mulched areas,
Lot 2: Mulching landscape plantings, landscape beds, & trees Provide a mulch material that consists of # 1 shredded hardwood that has been aged a minimum of six ( 6) months and that is free of foreign materials, wood preservatives and weed seed. Any existing weeds in the mulched area should be cut/pulled and removed from the site prior to the addition of mulch. Place and spread the mulch in a uniform manner around the landscape plantings, around and throughout the landscape beds and around the trees to a depth of four inches ( 4") and to a minimum distance of thirty- six inches ( 36") from the trunk/stem of the landscape plantings, trees and the periphery of the landscape planting beds. All mulch placed around individual trees must be arranged in a " doughnut" shaped configuration. The approximate amount of mulched area is **** square feet. The actual area shall be determined by the Department. The Department will approve all mulch materials prior to their use. The Department will direct the time and place for the placement of mulch materials. The areas where mulch is to be placed will be identified by the Roadside Environment District Administrator.
Lot 3: Pre- emergence and Post- emergence Weed Control - Landscape Plantings Provide and apply a pre- emergent herbicide to all mulched areas around the landscape plantings, the landscape planting beds and the trees to prevent the germination and emergence of weed seed. Provide ' Gallery' by Dow AgroSciences, Inc. and ' Pendulum' by BASF Corporation or equal products ( see the attached document for herbicide specifications) as the pre- emergent herbicides to be used on all areas. Apply the pre- emergent herbicides at the recommended label rate for landscape plantings unless otherwise directed by the Department. Apply the pre- emergent herbicide materials utilizing a " Teejet Lawn Spray Gun", manufactured by ' Spraying Systems, Inc. ' or equal. These herbicides shall be used as pre- emergence treatment of joints in sidewalks and concrete pads. The approximate amount of area is **** square feet. The actual area shall be determined by the Department The Department will approve the herbicide material prior to its use. The Department will direct the time and place for the application of the pre- emergent herbicide. The areas where the pre- emergent herbicide is to be applied will be identified by the Roadside Environment District Administrator prior to any scheduled work. Provide a post- emergent herbicide and apply the herbicide to all mulched areas around trees to control the growth of unwanted vegetation. Post- emergent herbicides may not be used in landscape planting beds. Provide Round- Up Pro by Monsanto or equal product ( see the attached document for herbicide specifications) as the post- emergent herbicide to be used on all areas. Apply the post- emergent herbicides at the recommended label rates unless otherwise directed by the Department. This herbicide may be used for the treatment of vegetation in sidewalk joints. Treatment of vegetation in sidewalk joints shall be included in Line Item 15. Cut and remove any unwanted re- growth vegetation located within the mulched areas around the trees. The Department will app
Lot 4: Landscape Insect Control Provide and apply an insecticide to all individual landscape plantings, multiple landscape plantings in beds and trees to prevent damage to the plant material by insects. Provide ' Mavrik Aquaflow' by Wellmark, Inc. or equal product ( see the attached document for insecticide specifications) as the insecticide to be used for insect control. Apply the insecticide at the recommended rate for each specific insect pest, unless otherwise directed by the Roadside Environment District Administrator. The Department will approve the insecticide material prior to its use. The Department will direct the time and place for the application of the insecticide. The areas where the insecticide is to be applied will be identified prior to any scheduled work. The approximate amount of area is **** square feet. The actual area shall be determined by the Department Provide pesticide applicators that have been certified and licensed by the Division of Pesticide Regulation of the Kentucky Department of Agriculture as commercial applicators in Category 3, Turf and Ornamental.
Lot 5: Trimming of Herbaceous Plantings Trim the herbaceous vegetation of " Day Lily" Beds adjacent to or between landscape plantings to reduce the height of the vegetation. Trim the dead stems after plants have finished blooming and remove dead foliage before mulching. The Department will direct the time and place for the trimming of the herbaceous vegetation. The areas where the trimming is to be performed will be identified by the Roadside Environment District Administrator prior to any scheduled work. The approximate amount of area is 75 square feet. The actual area shall be determined by the Department.
Lot 6: Pruning/Shearing of Landscape Plantings - Shrubs ( Individual) Prune landscape plantings as required. This will encompass the shortening of the shrub branches in proportion to their growth for the purpose of proper plant balance. When hand pruning, cut all branches with a slanting cut just above a live and healthy bud. Remove branches that are dead, broken, diseased or badly bruised or branches that are interfering with or hindering the healthy growth of the plant with a clean cut made flush with the collar of the branch. When mechanically sheering, take care not to remove more growth than needed as to ensure proper plant health and balance. The Department will direct the time and place for the pruning of landscape plantings ( shrubs). The areas where the pruning and/or sheering is to be performed will be identified by the Roadside Environment District Administrator prior to scheduled work. An approximate number of shrubs for pruning is one hundred thirty- three ( 133). The actual number shall be determined by the Department.
Lot 7: Pruning/Shearing of Mass Landscape Plantings - Shrubs Prune landscape mass plantings ( shrubs) as required. This will encompass the shortening of the branches of the shrubs in proportion to their growth for the purpose of proper plant balance. When hand pruning, cut all branches with a slanting cut just above a live and healthy bud. Remove branches that are dead, broken, diseased, or badly bruised, or branches that are interfering with or hindering the healthy growth of the plant with a clean cut made flush with the collar of the branch. When mechanically sheering, take care not to remove more growth than needed to ensure proper plant health and balance. The Department will direct the time and the place for the pruning of landscape plantings ( shrubs). The areas where the pruning or sheering is to be performed will be identified ( marked) by the Roadside Environment District Administrator prior to scheduled work. The approximate amount of area is **** square feet. The actual area shall be determined by the Department
Lot 8: Pruning of Landscape Plantings - Trees Prune trees as required. This will encompass the shortening of branches in proportion to their growth for the purpose of making a well proportioned tree with proper balance. Trees may be from twelve feet ( 12') to thirty five ( 35') in height. Cut all branches with a slanting cut just above a live and healthy bud. Remove branches that are dead, broken, diseased or badly bruised or branches that are interfering with or hindering the healthy growth of the tree with a clean cut made flush with the collar of the branch. Take care in pruning to preserve the natural character of the tree. Prune evergreens only to the extent of removing broken or damaged branches. Do not perform under- trimming or heading- back procedures. The Department will direct the time and place for the pruning of trees. The areas where the pruning is to be performed will be identified by the Roadside Environment District Administrator prior to any scheduled work. An approximate number of trees for pruning is ten ( 10). The actual number shall be determined by the Department.
Lot 9: Removal of Trees and Shrubs Remove dead trees and shrubs from the landscape and from the landscape beds as required. Trees and shrubs to be removed will not exceed thirty- five feet ( 35') in height. The Department will direct the time and place for the removal of dead plant material. All biomass shall be disposed in a manner acceptable and in compliance with all local, state, and federal laws and regulations. The trees and/or shrubs will be identified by the Roadside Environment District Administrator prior to any scheduled work. The approximate number of trees and shrubs for removal is five ( 5). The actual number shall be determined by the Department
Lot 10: Landscape Fertilization - Trees, Shrubs, Daylillies, and Planting Beds Provide and apply 19- 19- 19 commercial grade fertilizer to the mulched areas surrounding all landscape plantings and trees. Apply the fertilizer at a rate that will provide two pounds ( 2 lbs. ) of Nitrogen per one thousand square feet ( **** Sq. Ft. ). The Department will approve the fertilizer material prior to its use. The Department will direct the time and place for the application of the fertilizer. The areas to be fertilized will be identified by the Roadside Environment District Administrator prior to any scheduled work. The approximate amount of area is **** square feet. The actual area shall be determined by the Department Provide pesticide applicators that have been certified and licensed by the Division of Pesticide Regulation of the Kentucky Department of Agriculture as commercial applicators in Category 3, Turf and Ornamental.
Lot 11: Turf Grass Fertilization Provide commercial grade granular fertilizer containing a 19- 19- 19 ratio. Apply to primary turf, as directed by the Department, to provide a total of three ( 3) pounds of actual nitrogen per **** square feet or 700 pounds 19- 19- 19 per acre. The Department will approve the fertilizer material prior to its use. The Department will direct the time and place for the application of the fertilizer. The area where the fertilizer is to be applied will be identified by the Roadside Environment District Administrator prior to any scheduled work. The approximate area of fertilization is 7. 3 acres. The actual area shall be determined by the Department. Provide pesticide applicators that have been certified and licensed by the Division of Pesticide Regulation of the Kentucky Department of Agriculture as commercial applicators in Category 3, Turf and Ornamental.
Lot 12: Pre- emergence and Post- emergence Weed Control - Turf Provide a pre- emergent herbicide and apply herbicide to all primary turf areas to control germination of unwanted weed seed. Provide ' Dimension' by Dow AgroSciences or approved equal ( see the attached document for herbicide specifications) as the pre- emergent herbicide to be used on all primary turf areas. Apply the pre- emergent herbicide at the recommended label rate unless otherwise directed by the Department. Provide a post emergent herbicide containing primarily 2, 4- D or a derivative thereof, or approved equal ( see the attached document for herbicide specifications) as the herbicide to be used on all areas. Apply herbicide to primary turf areas for control of certain broadleaf weeds. Apply the post emergent herbicide at the recommended label rate for cool season turf unless otherwise directed by the Department. The Department will approve the herbicide materials prior to their use. The Department will direct the time and place for the application of the herbicide. The areas where the herbicides are to be applied will be identified by the Roadside Environment District Administrator prior to any scheduled work. The approximate area is 7. 3 acres. The actual area shall be determined by the Department. Provide pesticide applicators that have been certified and licensed by the Division of Pesticide Regulation of the Kentucky Department of Agriculture as commercial applicators in Category 3 ( Turf and Ornamental).
Lot 13: The Department will approve the herbicide materials prior to their use. The Department will direct the time and place for the application of the herbicide. The areas where the herbicides are to be applied will be identified by the Roadside Environment District Administrator prior to any scheduled work. The approximate area is 7. 3 acres. The actual area shall be determined by the Department. Provide pesticide applicators that have been certified and licensed by the Division of Pesticide Regulation of the Kentucky Department of Agriculture as commercial applicators in Category 3 ( Turf and Ornamental).
Lot 14: Weeding Landscape Planting Beds Remove and dispose of any and all foreign weed material from all planting beds encompassed within the inner island between the parking areas. Perform weeding activities on a bi- weekly basis as needed, or as directed by the District Rest Area Coordinator. Place all weed refuse in plastic bags and store the bags in designated areas for removal by the Department. Provide any and all needed equipment, tools, and supplies deemed necessary to perform the weeding operation. The Department will direct the time and place for the weeding of landscape plant beds. The areas to be weeded will be identified by the Roadside Environment District Administrator prior to any scheduled work. The approximate amount of area is **** square feet. The actual area shall be determined by the Department.
Lot 15: Seeding of Grasses, Flowers, and Other General Grounds Work Provide all labor and equipment necessary for soil preparation and seeding of grasses, flowers, or any other seed, planting of trees, shrubs, and/or other plantings as directed by the Roadside Environment District Administrator. Perform seeding and planting on a seasonal basis to comply with the accepted best husbandry practices for the area and as directed by the Roadside Environment District Administrator. Contractor shall provide any and all other equipment and labor to perform other grounds maintenance work as determined by the Department. Vendor shall make pre- or post- emergence herbicide applications to joints in sidewalks as identified by the Department. The Department will provide all seed, fertilizer, lime, insecticides, or any other materials required for completion of the required work. The Department will approve all equipment, tillage, and seeding practices prior to work being initiated. The Department will also direct the time and place for any and all seeding or planting operations. The areas where seeding operations are to be performed will be identified by the Roadside Environment District Administrator prior to any scheduled work. The approximate amount of time is 24 man- hours. The actual time shall be determined by the Department.
