Safety Equipment Government Bids & RFPs

The due date for proposal submission is June 10, 2026, by 2:00 PM.

The bid notice states that payment terms are net not later than 30 days after receipt of a correct invoice, or acceptance of goods/services or approved completed work, whichever is later.

The bid notice specifies a 1-year warranty of workmanship.

The bid notice states that proposals will be evaluated using a weighted scale including: transformer and other equipment condition and risk assessment methodology (25%), company history, stability and financial resources (15%), references (15%), completeness of required information with pricing (25%), and acceptance and/or exceptions to any terms, conditions, and/or requirements (20%).

The contractor shall provide qualified personnel to perform the services and work required and shall, at his own expense, secure any business or professional licenses, permits, or fees required by the City of Wilson, NC.

In case of default, performance issues, and/or breach documented by the City and not resolved by the contractor in a timely manner, the City of Wilson may procure the articles or services from other sources and hold the contractor responsible for any excess cost occasioned thereby.

The bid notice does not indicate that samples are required.

Failure to provide a full and complete bid pricing form, including the required signature and pricing information, will result in the bid being deemed nonresponsive.

The bid notice does not explicitly state a delivery deadline for the acquired system.

The bid notice does not specify the payment terms for this acquisition.

The bid notice mentions a 5-year support with warranty for the Spillman Flex computer-aided dispatching system.

The bid notice does not explicitly state the award criterion.

The bid notice implies that qualification is tied to the ability to integrate with existing proprietary Motorola Solutions systems and the unique qualifications of Motorola as the sole source provider.

The bid notice does not detail specific penalties for non-compliance.

The bid notice does not mention any requirement or option for a site visit.

The bid notice does not indicate that samples are required.

The bid notice does not specify a deadline for challenging the bid.

The bid notice highlights risks associated with using non-Motorola equipment, including system instability, data loss, catastrophic failure during an emergency, and unacceptable duplication of costs if existing government-furnished equipment must be abandoned.

The entire and complete quote, composed of volumes I through III, shall be submitted through email to all individuals stated in 1. 1 Point of Contact POC, no later than May 26, 2026, 4:00 PM CET. The government recommends submission of the quote prior to the closing date, to ensure the entire quote is received on time and considered for award. Late submissions or submissions via other means will not be accepted.

Award to the offeror whose quote represents the best value to the government based on the evaluation criteria set forth in this RFQ.

Offerors are required to meet all request for quote RFQ requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. The offeror shall submit a MCP that clearly describes how the offeror intends to successfully manage operational tests, maintain, repair, and inspect barrier, tire killer, bollard, and gate systems. The offeror shall submit valid certificates of competency trained to work on Heintzmann Industries systems of the employees being intended to perform the solicited services.

An optional site visit is scheduled for May 12, 2026. Please reference attachment 5 Site Visit Instructions.

Questions/comments for the solicitation must be submitted via email to the CO and CS not later than, May 18, 2026, 4:00 PM CET to ensure government consideration.

Failure to meet a requirement may result in an offeror being ineligible for award. Quote contents that exceed the stated page limitations will be removed from the quote by the CO prior to turning the quote over to the government evaluation teams, and will not be considered in the evaluation. In the event that any files are corrupted or unreadable, the government may request the offeror to resubmit the electronic media. Offers not submitted in euro and offers who submit for partial or incomplete clins x001 through x004 may not be considered for award.

The estimated total value for this acquisition is USD 12,500,****.