The bid is for roof repairs at the Hays County Health Department due to hail damage. Proposals must be submitted by February 12, 2026, at 11:00 AM CT. A pre-bid meeting is recommended on February 4, 2026. Questions must be submitted in writing by February 5, 2026. The contract term is for repairs completed by May 15, 2026. The county requires specific forms to be submitted with the bid, including a bid form, vendor reference form, and conflict of interest disclosure questionnaire. The award will be based on factors including total price, special needs, vendor performance, and references. The successful bidder must provide proof of insurance. The county encourages local participation.
The repairs must be completed by May 15, 2026, due to the timeliness of the needed repairs if the lowest bidder is unable to meet the deadline of may 15, 2026, then the next lowest bidder will be considered.
Payment shall be made by check or warrant by county upon satisfactory delivery and acceptance of products and services and submission of an invoice.
The successful respondent shall warrant that all items shall conform to the proposed specifications andor all warranties as stated in the uniform commercial code be free from all defects in material workmanship, and title.
The bid award shall be based on but not necessarily limited to, the following factors: total price special needs and requirements of hays county vendors past performance record with hays county, if applicable hays countys evaluation of vendors ability to perform vendors references.
A prospective respondents shall be primarily engaged in the business of the vehicle repairs and are required to adhere to the following stipulations: contractor shall be regularly engaged in the performance of the specified work and make available, for this purpose, a regular force of skilled workers and equipment.
Failure to perform any provision will constitute a default of contract, in which case, corrective action shall take place within ten 10 days from the date of written notice citing the nature of breach.
The prebid meeting is recommended: february 4, 2026, @11:30 am ct.
Questions regarding this solicitation must be made in writing and submitted to the designated contact above no later than february 5, 2026 5: 00 p. m. ct.
