Little Elm Independent School District (LEISD) is seeking proposals for child nutrition kitchen equipment purchases, supplies, and services. The solicitation covers six parts: commercial kitchen equipment purchases, kitchen small wares purchases, commercial kitchen equipment repair parts, hot equipment repair services, cold food holding equipment repair services, and vending equipment repair services. Vendors must be qualified and licensed to perform work in Texas. Insurance is required for vendors performing work on LEISD facilities. Deliveries are to be made to specific addresses, and electronic submissions are strongly encouraged. The contract term is from October 2026 through June 30, 2027, with four one-year renewal options. Evaluation criteria include purchase price, vendor reputation, quality, meeting district needs, past relationship, long-term cost, and Texas-based employment. Questions deadline is July 14, 2026.
Proposal responses will only be received before the time and date indicated. The response deadline is August 13, 2026, at 02:00 PM CT.
LEISD utilizes purchase orders for payment. Vendors must be willing to accept purchase orders provided electronically via email. Work shall not begin until a purchase order has been issued. Payment will be made after all completed and required documentation (service reports and invoices) have been received.
All parts must have the minimum original manufacturer's warranty. Refrigeration systems require a one-year warranty on parts and labor, plus an additional 5-year warranty replacement only on the compressor. All products are guaranteed free from defects and faulty workmanship for a minimum of one year after final acceptance.
The district does not award contracts on pricing alone. The district reserves the right to award the contract to the proposer who offers the best value and is in the best interest of the district. Evaluation criteria include purchase price (30 points), vendor reputation (10 points), quality (25 points), meeting district needs (25 points), past relationship (5 points), and Texas-based employment (5 points).
Offerors shall hold all necessary certifications and/or licenses to perform contract work within the specified cities in Texas. Copies of these certifications and/or licenses shall be included with the bid response. Vendors providing parts but not service are exempt from this requirement.
The district reserves the right to terminate any agreement for breach or default of the agreement by the vendor, including failure to meet schedules, deadlines, or delivery dates, or failure to make payments. The district also reserves the right to terminate for convenience.
Offerors are advised to familiarize themselves with existing conditions in the material and labor markets prior to submission of an offer. Offerors are strongly urged to make arrangements to visit and inspect the sites prior to proposing if the configuration, structure, condition, etc. , of the site will influence the proposal for contract performance.
Any proposal received later than the specified time shall be disqualified. Emailed and/or faxed submissions will not be accepted. Failure to provide required documentation, such as insurance certificates or W9 forms, may result in disqualification.
