The Columbia County School District Food Authority (SFA) is requesting sealed bids for ice cream products. Bids are due April 9, 2026, at 2:00 PM. The contract period is from July 1 through June 30, with the possibility of renewal for up to 4 additional years. Bids must be enclosed in a sealed envelope and received by the SFA no later than the date shown on the invitation for bid timeline. The school nutrition program will award the contract to the lowest responsive and responsible bidders meeting all terms, conditions, and specifications of the IFB. The SFA reserves the right to accept or reject any or all bids. The vendor must provide nutrition information and comply with USDA Smart Snacks in Schools guidelines. Prices offered shall be firm against any increase for 180 days from the date of the contract award. The school nutrition program will make payment within thirty 30 days of receipt of the invoice for properly received goods and services after inspection and acceptance of the product by the SFA. The vendor shall maintain books, records and documents in accordance with generally accepted accounting principles and procedures and which sufficiently and properly document and calculate all charges billed to the ccsd board of education, school nutrition program throughout the term of the contract for a period of at least five 5 years following the date of final payment or completion of any required audit, whichever is later.
The vendor must comply with the time of performance. he vendor shall be prepared, upon written notice of bid award, to commence delivery of goods pursuant to the award on start date shown on the invitation for bid timeline.
The school nutrition program will make payment within thirty 30 days of receipt of the invoice for properly received goods and services after inspection and acceptance of the product by the SFA. he school nutrition program will make payment within thirty 30 days of receipt of the invoice for properly received goods and services after inspection and acceptance of the product by the sfa.
The successful bidder shall fully warrant all products furnished under the terms of this contract, against poor and inferior quality. successful bidder shall fully warrant all products furnished under the terms of this contract, against poor and inferior quality.
The school nutrition program will award the contract to the lowest responsive and responsible bidders meeting all terms, conditions, and specifications of the IFB. he school nutrition program will award the contract to the lowest responsive and responsible bidders meeting all terms, conditions, and specifications of the ifb
Bidders must be prepared to present suitable evidence of their financial standing within three 3 business days after request by the SFA. after the bid opening, bidders must be prepared to present suitable evidence of their financial standing within three 3 business days after request by the sfa.
After vendors second offense of providing subpar product, late delivery andor poor customer service, the sfa will send a certified notice to the vendor documenting that this is the second offense, and a third offense will result in termination of the contract for cause. after vendors second offense of providing subpar product, late delivery andor poor customer service, the sfa will send a certified notice to the vendor documenting that this is the second offense, and a third offense will result in termination of the contract for cause.
The school nutrition program reserves the right to request samples of any/all items indicated on the bid schedule. he school nutrition program reserves the right to request samples of anyall items indicated on the bid schedule.
Any protest shall be in writing and shall be delivered to the ccsd board of education designated protest official hudson chandler at the designated ccsd board of education. any protest shall be in writing and shall be delivered to the ccsd board of education designated protest official hudson chandler at the designated ccsd board of education.
