This is a Request for Quotes (RFQ) from the City of Greenfield Department of Public Works for the construction of a containment wall and pit filling at the Greenfield Transfer Station. The project involves building a concrete wall and filling a conveyor pit. Quotes are due by 2:00 PM on Thursday, April 23, 2026. A mandatory pre-bid site visit is scheduled for Friday, April 17, 2026, at 10:00 AM. Questions regarding the bid specifications must be submitted in writing or by email to Ian A. Hodgdon at ***@***. *. * at least 3 days before the quote deadline. The estimated budget for this project is $30,**** greater than $25,000 will require a 50% labor materials payment bond. The contract will be awarded to the responsible contractor offering the lowest-priced quotation.
The bid notice states that all quotes will remain in effect for a period of sixty (60) calendar days from the deadline for submission, or until a quote has been accepted and an agreement has been signed. Materials for this contract shall be ordered within ten (10) working days from notice to proceed and installation to start within fifteen (15) days of receipt of materials. A final completion date shall be determined once the material delivery schedule is understood but it is generally understood to be 30 days after material delivery.
The bid notice indicates that invoicing for payment covering materials purchased and labor expended may be submitted on a weekly basis, or on a schedule agreed upon between contractor and city representative. No down payment or payments in advance for purchase of materials will be made. A 10% retainage will be held by the city representative to be paid upon satisfactory completion of the job. Final payment will be made within 30 days of the date all contract requested documents are completed and signed, and all punch list items are fully remediated.
The bid notice states that the contractor shall guarantee all materials and workmanship for one (1) year from the date of final commissioning of the equipment. Any defects which may arise during this period shall be promptly repaired by the contractor, including any damage done to the city representatives property due to such defects.
The bid notice states that quotes will be compared and awarded to the responsible contractor offering the lowest-priced quotation. The contract to be awarded on lowest total cost of project.
The bid notice states that bidders shall be experienced in the kind of work to be performed, shall have the necessary equipment, and shall possess sufficient capital to properly execute the work within the time allowed. All bidders are required to submit a minimum of three references where the contractor performed work of similar type and magnitude if the contractor has not performed work of a similar scope and magnitude for the City of Greenfield in the last 5 years.
The bid notice states that unless work is hampered by long period of inclement weather, by due proof of material unavailability, or by strike, the city representative will assess a penalty in the amount of **** a day for each agreed upon work day beyond the agreed completion date.
The bid notice states that a pre-bid site visit is scheduled for Friday, April 17, 2026, at 10:00 am at the Greenfield Transfer Station, 86 Cumberland Road in Greenfield, MA. All interested contractors shall access the property from Petty Plain Road and meet on the west side of the transfer station building.
The bid notice states that any questions shall be submitted in writing to the city representative at least 3 days before the established date for receipt of quotes.
The bid notice states that the estimated budget for this project is $30,****.
