Flat Iron Government Bids & RFPs

The evaluation factors include the ability to meet or exceed the stated delivery date or period of performance.

Payment will be made by Wide Area Workflow (WAWF). Invoices will be submitted via WAWF.

The government will select the most advantageous offer based on the following evaluation factors: technical including delivery date, price, and past performance in no order of relative importance.

Contractors must be registered with the SAM system to receive a government award.

The deadline for submission of questions regarding the solicitations terms, conditions, and specifications is 2 days prior to solicitation closing date.

Quoters who quote less than the entire effort specified herein may be determined to be unacceptable due to the government's right to make a single award.

The evaluation factors include the ability to meet or exceed the stated delivery date or period of performance.

Payment will be made by Wide Area Workflow (WAWF). Invoices will be submitted via WAWF.

The government will select the most advantageous offer based on the following evaluation factors: technical including delivery date, price, and past performance in no order of relative importance.

Contractors must be registered with the SAM system to receive a government award.

The deadline for submission of questions regarding the solicitations terms, conditions, and specifications is 2 days prior to solicitation closing date.

Quoters who quote less than the entire effort specified herein may be determined to be unacceptable due to the government's right to make a single award.

All work shall be complete by November 30, 2026, unless an extension is requested in writing and approved by the engineer.

The requests for payment will include a 10% retainage for all payment requested. This retainage will be held according to current laws by the owner until full project completion.

The installation shall have a warranty of 1 year against failure of mending plates on repaired posts.

It is the intention of the owner to award this contract to the lowest responsive and responsible bidder.

The bidder must submit a listing of a minimum of three references for successfully completed, similar work.

If the contractor is willfully violating any of the provisions of this contract, or should the work or any part thereof, be not fully completed within the time granted in the contract by the city then, in any such case, the city may notify the contractor, in writing, to discontinue all work, or any part thereof.

Prior to submission of the bid, all bidders shall make, and shall make a careful examination of the site, the scope of work, and the project manual included herewith.

If an apparent low bidder is rejected for recommendation to award the project, the bidder has the right of appeal and shall submit a written statement of appeal within 5 days of the date on the written notice of rejection.

Any work completed by the contractor without written documentation from the owner may risk nonpayment for the work.

Deliveries shall be f. o. b. destination and completed within five 5 days after receipt of order.

Payment will be based on any invoice used in the contractor's normal course of business, provided it is legible and contains all required information. Prompt payment discounts allowing less than thirty 30 days for discount to apply shall not be considered as a cost factor in the evaluation of bids.

The contractor shall unconditionally guarantee the materials and workmanship of all products furnished and/or services provided for a period of at least one 1 year from date of acceptance.

The city intends to award a contract to the responsive and responsible bidder whose bid is the lowest best value offer to the city on the basis of grand total bid price.

It shall be the bidder's responsibility to prove to the satisfaction of the city that they maintain adequate stock to properly service the account of the city and make deliveries within the time stipulated herein.

If the contractor fails to deliver within the time period, the city reserves the right to purchase functionally equivalent items in the open market and charge any excess above bid costs to the delinquent contractor.

Samples requirement: yes, if requested. Samples submitted by bidders on items which they have received an award may be retained by the city until the delivery of contracted items is completed and accepted.

The city reserves the right to reject any bidder who fails to demonstrate sufficient facilities and experience to perform the services as specified herein. Bidders who are in arrears or in default to the city of Rochester upon any debt or contract, or who are defaulters, as surety or otherwise, upon any obligation to the city or have failed to perform faithfully within the prior two 2 years of any contract with the city may be disqualified.

The city has spent approximately $2,000 per year on this contract.