This is a Request for Proposal (RFP) from the State of Delaware, Department of Insurance, for professional services to develop and implement a secure software reporting system for the Fraud Bureau. The system will be used for storing highly confidential data related to fraud cases. Key requirements include data security, system maintenance, data migration, and compliance with relevant laws such as HIPAA and GLBA. Proposals must be submitted electronically by Monday, March 23, 2026, at 4:00 PM Eastern Time. The RFP outlines the submission process, evaluation criteria, and contract terms and conditions. Vendors are required to submit a transmittal letter, proposal, and pricing. Exceptions to the RFP requirements must be clearly stated. The contract term will be three years with two optional one-year extensions. The state reserves the right to reject any or all proposals.
The bid notice states that proposals must be received no later than 4:00 PM Eastern Time on Monday, March 23, 2026. Proposals must be received no later than 4:00 pm eastern on monday, march 23, 2026.
The bid notice states that the department will require a payment schedule based on defined and measurable milestones, and payments for services will not be made in advance of work performed. The department will require a payment schedule based on defined and measurable milestones. Payments for services will not be made in advance of work performed.
The bid notice states that the selected vendor will provide a warranty that the deliverables provided pursuant to the contract will function as designed for a period of no less than one year from the date of system acceptance. Vendor will provide a warranty that the deliverables provided pursuant to the contract will function as designed for a period of no less than one 1 year from the date of system acceptance.
The bid notice states that the contract shall be awarded to the vendor whose proposal is most advantageous, taking into consideration the evaluation factors set forth in the RFP, and that the department is not obligated to award the contract to the vendor who submits the lowest bid or receives the highest total point score. The contract shall be awarded to vendor whose proposal is most advantageous, taking into consideration the evaluation factors set forth in the rfp. It should be explicitly noted that the department is not obligated to award the contract to vendor who submits the lowest bid or vendor who receives the highest total point score.
The bid notice states that vendors must have five or more years of substantive experience in technology, specifically in database development and management, and provide a description of their background and experience. five or more years of substantive experience in technology, specifically in database development and management. Provide a description of background and experience
The bid notice states that the state of Delaware may include in the final contract penalty provisions for non-performance, such as liquidated damages. The state of delaware may include in the final contract penalty provisions for non performance, such as liquidated damages.
The bid notice states that a mandatory pre-bid meeting has not been and will not be established for this RFP. A mandatory prebid meeting has not been and will not be established for this rfp.
The bid notice states that vendors shall notify the designated contact, in writing, of any discrepancies, omissions, or unclear intent at least ten days before the proposal opening. Should vendor find discrepancies, omissions, unclear or ambiguous intent or meaning, or should any questions arise concerning this rfp, vendor shall notify the designated contact, in writing, of such findings at least ten 10 days before the proposal opening.