Content Governance Government Bids & RFPs

The City of Charleston is seeking proposals for web redesign services, CMS implementation, and content governance. Proposals are due December 4, 2025, at 12:00 PM. Questions must be submitted in writing by November 17, 2025, at 11:00 AM. The initial contract term is for one year, with the possibility of four one-year extensions. The city has established goals for minority and women-owned business participation. The city will begin negotiations with the top ranked vendors and will continue with negotiation down the ranking until a satisfactory contract with the city is finalized, if any.

This is a sole-source acquisition for a foreign policy journal subscription (FP Insider) for Department of Defense libraries. The justification for sole-source is that FP Insider is the exclusive provider of the required content and cannot be obtained elsewhere. Market research was conducted, and a sources sought notice was posted on SAM. gov, but only the incumbent responded. The contracting officer has determined the price is fair and reasonable, based on previous procurements and comparison to price lists.

Proposals are due October 6, 2025, at 12:00 PM. A non-mandatory pre-proposal meeting is scheduled for September 11, 2025, at 3:00 PM via Zoom. Questions must be submitted in writing by September 15, 2025, at 10:00 AM. Proposals must be submitted in a sealed envelope to the Charleston Procurement Division. The city reserves the right to reject all or part of any proposal. The contract will be for one year, with the possibility of four one-year extensions. The successful offeror will be responsible for liability insurance, workers compensation, and professional liability insurance. The city requires compliance with the South Carolina Drug-Free Workplace Act for contracts over $50,000. The city reserves the right to request additional information or clarification from offerors during the evaluation process. The city will rank vendors based on evaluation criteria and begin negotiations with the top-ranked vendors. The contract will be no less advantageous than the provisions of this RFP or the vendor's proposal. The city reserves the right to make a partial award or to split the award at its sole discretion. The city reserves the right to modify any contract resulting from this solicitation, within the general scope of work, when said modification is in the best interest of the city. The successful offeror is an independent contractor and shall not be deemed the agent or employee of the city of Charleston for any purpose whatsoever. The city reserves the right to investigate the qualifications of any respondent under consideration, require confirmations of information furnished, and require additional evidence of qualifications to perform the work described in this solicitation, contact references, and request an audited financial statement in order to determine a potential contractor's capabilities. The contractor shall not assign in whole or in part its duties under the contract without the prior written consent of the city of Charleston. The contractor shall not assign any money due or to become due to it under this contract without the prior written consent of the city of Charleston. The city reserves the right to request satisfactory evidence of any offeror's ability to furnish services in accordance with the terms and conditions listed herein. The city further reserves the right to make the final determination as to the offeror's ability to provide said services. The offeror is solely responsible for all costs and expenses associated with the preparation of the proposal and of any supplementary presentation including any oral presentation requested by the city. The city reserves the right to reject any proposal that contains prices for individual items or services that are unreasonable when compared with the same or other proposals if such action is in the best interest of the city. The city reserves the right to retain all proposals submitted and to use any ideas in a proposal regardless of whether that proposal is selected. The city reserves the right to waive any instruction to offerors, general or special provisions, general of special conditions, or specifications deviation if deemed to be in the best interest of the city. All responses shall be good for a minimum period of ninety 90 calendar days. The initial term of the agreement shall be for one year. The city reserves the right to extend the agreement if the city determines the extension is in its best interest said extension will be on an annual basis and shall not exceed four 4 additional one 1 year periods. The city of Charleston requires compliance with the South Carolina drug free workplace act. The city shall have the right to audit the books and records of the contractor as they pertain to this contract. Such books and records shall be maintained for a period of three 3 years from the date of final payment under the contract. The city may conduct, or have conducted, performance audits of the contractor. The city may conduct, or have conducted, audits of speci