Hygiene Items Government Bids & RFPs

The delivery will be made within a number of days after receipt of order, as specified by the vendor. The contract period is for 12 months, with potential for two additional 12-month renewals.

The bid notice states that payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later. Discounts for payment made within 30 days are accepted but will not be an award consideration.

The manufacturers standard warranty will apply unless otherwise specified in the solicitation.

Vendors must be registered in the LaGov Vendor system to submit an online bid and for their bids to be tabulated. If newly registered, a W9 must be included with the bid. Corporations and limited liability companies must be registered and in good standing with the Louisiana Secretary of State to hold a purchase order and/or contract over $25,000.

Failure to deliver within the time specified or to provide the services as specified in the bid will constitute a default and may cause cancellation of the contract. Where the state has determined the contractor to be in default, the state reserves the right to purchase any or all products or services covered by the contract on the open market and to charge the contractor with cost in excess of the contract price.

The office of state procurement has suspended in-person attendance by vendors at public bid openings. Any vendor who would like to view the opening of this bid can access a provided Zoom link.

Bids submitted in the following manner will not be accepted: a. Bid submitted on paper contains no signature indicating intent to be bound b. Bid filled out in pencil and c. Bid not submitted on the states standard forms. Bids must be received prior to bid opening time. Failure to submit descriptive information may cause bid to be rejected. Any act of discrimination committed by bidder, or failure to comply with statutory obligations, shall be grounds for termination of any contract. Failure to comply with ADA accessibility requirements shall constitute a material breach of contract and may be grounds for termination. The state reserves the right to reject the response of the bidder if the certification of no discriminatory boycotts of Israel or discrimination against firearm and ammunition industries is subsequently determined to be false.

The bid notice states that quote packages are due on or before 10:00 am EDT on Monday, May 18, 2026.

The bid notice states that the government intends to award a firm fixed price contract resulting from this solicitation to the responsible quoter whose quote, conforming to the solicitation that will be most advantageous to the government, price and other factors considered. The government intends to evaluate all timely quotes received from eligible quoters on a lowest price technically acceptable lpta basis.

The bid notice states that responses shall include official company name, cage code, and point of contact name phone number. Each response must clearly indicate the capability of the quoter to meet all specifications and requirements.

The response due date is May 26, 2026. Delivery days are measured in calendar days after receipt of order (ARO) and must be stated on the mandatory price sheet.

The bid notice states that payment terms for the State of Texas are typically 30 days. Respondents may provide additional discounts extended to each invoice on attachment B, Respondent Information.

The bid notice states that the warranty period will begin on the date of the customer's acceptance of each product. The contractor warrants against defects in workmanship and material for a period of 90 days or the duration of the manufacturer's standard warranty, whichever is longer.

The bid notice states that the Texas Comptroller of Public Accounts (CPA) will determine best value for the state, considering compliance with specifications, purchase price, risk of vendor nonperformance, and delivery time after receipt of order.

The bid notice states that CPA may disqualify a respondent if there is an unacceptable risk that it will fail to perform the contract, and the respondent bears the burden of establishing their ability, capacity, skill, promptness, character, responsibility, integrity, compliance with laws, financial resources, and conformity to specifications.

The bid notice mentions that CPA and the customer may exercise contractual remedies in connection with late delivery, and if nonpayment of the Texas SmartBuy administrative fee reaches 90 days, the contractor may be placed on warrant hold.

The bid notice does not mention any requirement for a site visit.

The bid notice states that respondents should submit samples prior to the response due date and time for evaluation purposes, and failure to submit samples may result in disqualification.

The bid notice specifies a questions submission deadline of May 8, 2026, and responses to questions will be provided through addendum by May 12, 2026. It does not explicitly state a deadline for challenging the bid itself.

The bid notice states that the contractor shall provide individual finding lists within 14 days after site survey and individual draft survey reports within 45 days after site survey. The contractor shall provide the final survey report to the government representative within 30 days after the draft review by USAG Japan.

The contractor shall provide the government with their commercial warranty. If the services fail to be performed or otherwise fail due to workmanship or materials, the contractor shall correct the affected areas at no additional cost to the U. S. government.

The primary contractor shall have a minimum of three experiences of contracts to conduct any surveys assessments or recurring monitoring programs related to a drinking water system at the United States U. S. military components within three years from their completion. The field survey inspector shall be a professional engineer PE licensed in U. S. and familiar with drinking water management requirements, or certified approved as a sanitary surveyor by state government. The field inspector has a minimum of five successful experiences of sanitary surveys at U. S. military installations and local municipalities in the U. S.

The contracting officer shall follow FAR ****, Terms and Conditions—Commercial Items, for the contractor's failure to perform satisfactory services or failure to correct nonconforming services.

The contractor shall have preliminary study prior to field survey. The field survey shall evaluate and document ten areas. The contractor shall have opportunity to outbrief of site survey.