AI helper
Responses are due September 25, 2025, 1:30 PM Central Time in Austin, TX. The solicitation is in two parts: Part A (special instructions) and Part B (general instructions and contract terms). Part A instructions prevail in case of conflict. Addenda or amendments to either part control over the original versions. Responses must include required documentation (price sheet, respondent information, preferences, insurance statement, self-insured retention certification, manufacturers price list, descriptive literature, signed addenda, samples). Failure to include required documentation may result in disqualification. Samples are required for evaluation, and will not be returned. Pricing must be firm, all-inclusive, fixed prices. Contract pricing may only change in accordance with the price adjustments provision of the contract. Unit prices must include all contract requirements, including shipping (FOB destination). Delivery locations include Beeville, TX, Huntsville, TX, and Snyder, TX. The initial contract term commences on the effective date set out in a notice of award issued by CPA and automatically expires on August 31, 2026. Renewal options are available. CPA may unilaterally renew the contract. The Texas SmartBuy online ordering system is used for ordering. A 1. 5% Texas SmartBuy administrative fee is charged. Invoices are emailed and payment is due 30 days from the invoice date. Delivery must occur within 30 days after receipt of order. Special delivery requirements apply to deliveries to correctional facilities (TDCJ). Security escorts, vehicle searches, and staff attire are required. Pallets must meet specific size and construction requirements for large orders. Customers may have specific delivery rules. Warranty period is 90 days or the duration of the manufacturer's standard warranty, whichever is longer. Replacements for defective products must be processed within two weeks of written notice. Returns and cancellations may be requested, with possible restocking fees. Only purchase orders issued through the approved CPA purchasing system (Texas SmartBuy) are eligible for contract pricing. Electronic submission is preferred. Hard copy responses are also accepted. Respondents must submit signed copies of all solicitation addenda with their response.
The response and samples are due September 25, 2025, 1:30 PM Central Time in Austin, TX.
Payment terms for the state of Texas are typically 30 days.
The warranty period will begin on the date of the customer's acceptance of each product. Contractor warrants against defects in workmanship and material for a period of 90 days or the duration of the manufacturer's standard warranty, whichever is longer.
CPA will determine best value for the state as directed by Texas government code **** will consider compliance with specifications, purchase price, and risk of vendor nonperformance, and delivery time after receipt of order.
Responses must include required documentation (price sheet, respondent information, preferences, insurance statement, self-insured retention certification, manufacturers price list, descriptive literature, signed addenda, samples). Failure to include required documentation may result in disqualification.
Failure to submit acceptable proof of insurance may result in termination. If nonpayment reaches 90 days, the contractor may be placed on warrant hold.
Respondents should submit samples prior to the response due date and time for evaluation purposes. Respondents submitting pricing for disposable razors must send ten (10) razors for evaluation. The sample razors will be tested for flexibility, tamper-proof discoloration, and ease of breakability. Testing on razors will be conducted measuring product performance, to determine durability and sharpness after seven (7) shaves. Respondents should provide one (1) individual sample for each item offered other than razors.
