Bids must be submitted on the forms provided in the bid documents and prepared in the following manner: all bid forms shall be legibly completed using a permanent medium. Bids must be submitted in a sealed opaque envelope marked on the outside with the bidders name and address and the designation: sealed bid diesel powered road broom. The envelope shall be addressed to Andrew G. Morse, Director of Purchasing, Steuben County Office Building, 3 East Pulteney Square, Bath, New York **** shall be received at the purchasing department, room 217 of the steuben county office building, until 1: 30 p. m. local time on thursday, november 20, 2025, at which time bids shall be opened and read publicly. All proposals will become property of the county once the advertised date and time of the proposal opening has arrived. The county will have the right to disclose all or any part of a proposal to public inspection based on its determination of what disclosure will serve the public interest. Prospective offerors are further advised that, except for trade secrets and certain personnel information both of which the county has reserved the right to disclose, all parts of proposals must be disclosed to those members of the general public making inquiry under the new york state freedom of information law nys public officers law, article 6. Should an offeror wish to request exemption from public access to information contained in its proposal, the offeror must at the time of submission of its offer, specifically, identify in their submission the information and explain in detail why public access to the information would be harmful to the offeror.
The bid notice states that the diesel powered road broom must be delivered to steuben dpw machine shop **** county route 113 bath, ny ****.
The bidder shall submit manufacturers standard warranty information with its bid. Warranty coverage must be acceptable to steuben county.
For the purposes of this bid and subsequent awards, it is intended that award s be made to the lowest total bid, inclusive of all line items and labor. Award s shall only be made to bids submitted by qualified, responsive, and responsible bidders who sufficiently meet the terms, conditions, and specifications stated herein.
Each bidder is required to include the following information with its bid submittal: general history: name, address, telephone number, contact person, hours of operation, relevant information. References: reference other municipalities, located within new york state, where bidder has successfully provided products of a similar nature.
The county and the awardee recognize and agree that time is of the essence in this matter and that the county will suffer financial loss if the contracted work is not completed in the specified time. Accordingly, instead of requiring any such proof, the county and the awardee agree that as liquidated damages for delay but not as a penalty the awardee shall pay the county three hundred dollars **** for each and every calendar day that expires beyond the time period stated herein.
All questions must be submitted in writing to ***@***. *. * by november 13, 2025
