This Request for Proposals (RFP) from the State of Tennessee, Department of General Services, Central Procurement Office, seeks bids for Facility Protection Services. The contract will be awarded to a single contractor responsible for providing armed guards (Facility Protection Officers - FPOs) to safeguard state-owned or leased assets and ensure a secure environment. Key requirements include professional conduct, adherence to the pro forma contract, and compliance with state and federal laws regarding nondiscrimination. Respondents must submit a technical response and a cost proposal, with specific formatting and delivery instructions. The evaluation process will consider general qualifications, experience, technical approach, and cost. The RFP outlines detailed response requirements, delivery methods (digital media or email), and respondent prohibitions. A pre-response conference will be held, and a schedule of events with deadlines for intent to respond, questions, and final submission is provided. The contract period and payment terms are detailed in the pro forma contract. Insurance and professional licensure are mandatory. All submitted materials become state property and are subject to public inspection after award notification. The state reserves the right to reject any or all responses.
The State must receive a response no later than the response deadline time and date detailed in RFP Section 2, Schedule of Events, which is April 1, 2026, at 2:00 p. m. Central Time.
The bid notice states that all payments relating to this procurement will be made in accordance with the payment terms and conditions of the contract resulting from this RFP, as detailed in RFP Attachment 6. 6. , Pro Forma Contract, Section C.
The contract will be awarded to the respondent deemed responsive and responsible who offers the best combination of attributes based upon the evaluation criteria, which include general qualifications and experience, technical qualifications, experience, approach, and cost proposal.
Respondents must meet mandatory requirements, including providing a signed Statement of Certifications and Assurances, a bank reference, credit references, financial documents, and a certification of compliance with specific sections of the pro forma contract. They must also confirm a manned physical location for regional operation support and provide a copy of their valid Tennessee contract security company license.
The bid notice mentions that failure to provide a current certificate of insurance will be considered a material breach and grounds for contract termination. It also states that collusion in cost proposals will result in rejection or contract termination.
A pre-response conference will be held, but attendance is not mandatory. The notice does not mention a mandatory site visit for inspection.
The bid notice does not indicate that samples are required.
The end of the protest period is May 18, 2026.