This is a Request for Quotation (RFQ) for pesticides, insecticides, herbicides, fungicides, chemicals, fertilizers, grasses, sod, and related services for the Stanley Golf Course and New Britain Recreation and Community Services Department for the year 2026. Bids are due by April 16, 2026, at 11:00 AM. Pricing must be firm for the entire year 2026. Delivery is required within days after receipt of order to multiple specified locations. Bidders must submit bids in duplicate and include completed forms such as the W9 and non-collusive affidavit. The city reserves the right to award items separately or to reject any and all bids. Vendors providing services must be licensed as appropriate, with copies of licenses submitted with the bid. Insurance requirements are detailed, including general liability, auto liability, and workers' compensation. A hold harmless agreement is also required. Bidders must be aware of potential bid differentials for resident bidders. Questions regarding the purchasing process should be directed to Jack Pieper at ****, and technical specifications to Michael Lorch or Robert Douglas at ****.
The delivery is required within days after receipt of order.
The bid notice mentions et cash days and cash discount 30 days but does not specify a definitive payment term for all transactions.
Award will be made to the lowest responsible qualified bidder, considering quality, conformity with specifications, suitability, and delivery terms.
The city may make investigations to determine the ability of the bidder to perform the work and reserves the right to reject any bid if the bidder is not properly qualified.
In the event of default by the bidder, the city reserves the right to procure commodities and/or services from other sources and hold the bidder liable for any excess cost occasioned thereby.
Samples, when requested, must be furnished free of expense to the city, and if not destroyed, will, upon request, be returned at the bidder's risk and expense.
If any person contemplating the submission of a bid is in doubt as to the true meaning of any part of the specifications, plans or other documents, they should submit a written request for an interpretation thereof to the city purchasing agent at least 10 days prior to the scheduled bid opening.
