Virtual Classroom Government Bids & RFPs

Unless otherwise specified, delivery shall be made within thirty calendar days after receipt of a purchase order by the contractor.

Prompt payment discounts will not be considered in determining the low bid, but may be considered in resolving tied bids. Any notation indicating that the price is net, e. g. , net 30 days, shall be understood to mean only that no prompt payment discount is offered.

Best value means the basis for awarding contracts for services to the offeror which optimizes quality, cost and efficiency, among responsive and responsible offerors.

The commissioner reserves the right to investigate or inspect at any time whether or not the product, qualifications or facilities offered by the bidder meet the requirements set forth in the bid documents. Contractor must be prepared, if requested by the commissioner, to present evidence of experience, ability and financial standing, as well as a statement as to plant, machinery and capacity of the manufacturer for the production, distribution and servicing of the product bid.

The commissioner reserves the right to request from the bidder/contractor a representative sample of the product offered at any time prior to or after award of a contract. Unless otherwise instructed, samples shall be furnished within the time specified in the request. Untimely submission of a sample may constitute grounds for rejection of bid or cancellation of the contract.

Bidder may be disqualified from receiving awards if bidder, or anyone in bidder's employment, has previously failed to perform satisfactorily in connection with public bidding or contracts.

The response deadline is August 28, 2026, at 12:00 PM CT. The anticipated go-live date for the selected platform is August 13, 2027, with a requirement for the platform to be active six to nine months prior for transition, implementation, and training.

The award will be based on total cost, ability to meet required and preferred specifications, ease of use, visual appeal, data analytics, administrative tools, support and implementation quality, references, and exceptions taken to terms.

Contractors must be qualified and provide a detailed line-item quote, a higher education cloud assessment tool (HECVAT) if not already completed, and a completed voluntary product accessibility template (VPAT).

The awarded supplier will be required to provide test login credentials for the digital accessibility team to navigate and test the product before final award.

Exceptions taken to the RFP/RFQ documents may cause the proposal to be rejected at the sole discretion of the university. Failure to provide references may result in a score of 0 points for that evaluation criterion.

Proposals must be electronically submitted via colbi secure bids on or before August 11, 2026, at 11 AM EST. all submissions must be received by: august 11, 2026 at 11 a. m. eastern standard time

The contract will be awarded to the respondent who submitted the proposal that is most responsive to the criteria set forth in the request for proposal, based on technical, management, and cost criteria. the board will select the most advantageous proposal based on all of the evaluation factors that follow

Bidders must register on colbisecurebids. com. Failure to submit all necessary documents may result in disqualification. the rfp package will also include other documents that must be completed and returned with the rfp. depending on the type of required forms, failure to comply with instructions or to complete and submit all necessary documents may result in automatic disqualification of the vendor.

The board reserves the right to reject any or all proposals. Failure to comply with instructions or submit necessary documents may result in disqualification. failure to comply with instructions or to complete and submit all necessary documents may result in automatic disqualification of the vendor.

Failure to register on colbisecurebids. com, failure to acknowledge addenda, or failure to submit all required documents can lead to disqualification. bids submitted by firms that have not registered the bidding company name as a vendor or who have not subscribed to this rfp in colbi secure bids will be rejected.