Stain Government Bids & RFPs

The delivery requested is 30 days from the issuance of a PO. The bidder guarantees that delivery will be made within calendar days after the bidder's receipt of the order. Bidders are cautioned not to enter asap as a stated delivery time, and a definite time must be stated.

The bid requires truck chassis dealers to be factory authorized to provide warranty support. Vendors must also provide a written statement identifying all major subcontractor mounted components and confirmation that the component supplier is factory authorized to provide warranty support in the geographic area defined as the Town of Islip.

Bids will only be accepted from truck chassis dealers who are factory authorized to sell, service and provide warranty support with a physical location limited to Suffolk and Nassau counties, New York. The company must be authorized to do business in New York State by the New York State Department of State. The submitting bidder must be located within Suffolk County or Nassau County.

In the event an alternate is bid, the Town of Islip reserves the right to request a demonstration within ten working days of notification. The demonstration will be conducted at a designated location within the Town of Islip free of charge.

In the event an alternate is bid, the vendor shall supply two wet and two dry samples at the time of the bid. Wet samples shall be in steel containers and be clearly labeled to match the stated offering. Dry samples shall be provided on a 3 x 6 tin placard.

Every request for information or interpretation of the contract documents or drawings must be addressed in writing and to be given any consideration must be received at least five business days prior to the date fixed for the opening of bids.

Failure to submit technical support documents at the time of the bid shall render the bid nonresponsive. Unsupported claims of compliance, equality or superiority shall render the bid nonresponsive. Failure to comply with a request for demonstration may result in disqualification of bid.

The bid notice states that the final delivery of material is 365 days after acceptance of material, and early and incremental delivery is acceptable at no additional cost to the government.

The bid notice states that prompt payment is changed from 7 days to 45 days after delivery of the supplies in accordance with the terms and conditions of the contract.

The bid notice states that the warranty of supplies of a noncomplex nature is 365 days after acceptance of material.

The bid notice mentions that the contractor must maintain a quality system in accordance with ISO **** as amplified or modified herein, with the calibration system requirements of ISO **** or ANSI **** with ISO **** quality system in accordance with ****, with the calibration system requirements of ****, is acceptable as an alternate.

The bid notice states that the use of incorrect or defective material would create a high probability of failure resulting in serious personnel injury, loss of life, loss of vital shipboard systems, or loss of the ship itself.

The bid notice does not specify a delivery deadline for the services, but it states that the contractor shall provide a proposed project schedule and that all work must be fully completed within a specified number of calendar days of the notice to proceed.

The bid notice states that the city reserves the right to award the project in the best interest of the city, and to award the base scope only or include alternate services.

Contractors shall demonstrate experience with commercial deep cleaning projects, experience cleaning elevated or difficult-access structures, experience working in recreational, educational, or child-focused facilities preferred, proper licensing and insurance, and the ability to safely perform work in public facilities.

A mandatory pre-proposal site visit will be conducted for all interested contractors on June 2, 2026, at 10 a. m. at the Jack E. Kirksey Recreation Center. Failure to attend will result in disqualification.

Failure to attend the mandatory pre-proposal site visit shall result in disqualification from consideration.