Ice Cream Government Bids & RFPs

The maximum dollar value of this contract will be increased to $33,203,****.

Bids must be received by the Bids and Contracts Department before the scheduled bid opening on Monday, July 13, 2026, at 1:45 PM. any bids received after the designated date and time, will not be considered.

It is customary that payment terms will be net 30 days from invoice date. However, due to the volume of purchases and school downtime, occasionally 45 days from invoice date will be necessary to process payment. vendor will be responsible for disclosing in their bid their acceptance of these terms.

All bidders submitting proposals for labor or product should attach the nature, extent and conditions of all warranties. The quality and grade of all products and services provided by low bidder shall meet all local, state, and federal requirements and inspectionbuilding codes and test, permits, and license. . .

Bids shall be awarded to the lowest responsible bidder, taking into consideration the amount of the bid, the quality of commodities, goods or services proposed to be provided and their conformity with specifications, compatibility with existing services, material or equipment, the purpose for which the contract or order is to be awarded, terms of delivery including date, point of delivery or pickup, and transportation charges, and other identifiable objective circumstances or considerations that reasonably reflect or evidence the bidders ability to meet the requirements of the invitation to bid. Bid will be awarded, for all items listed to the lowest responsible bidder.

Successful bidder shall have a minimum of three 3 years providing services of similar size, nature and complexity to that specified and experience doing business under the same firm name in which the bids are submitted. Required background check: Anyone that performs work at Jefferson County Schools must have a basic criminal background check on file.

Failure to deliver as specified and in accordance with the bid submitted, including promised delivery, will constitute sufficient grounds for cancellation of the order at the option of the Jefferson County Board of Education. Failure to provide a satisfactory substitute will be sufficient reason to terminate this contract.

The board reserves the right to request demonstrations or samples of products or services before an award is made. Bidder will deliver, upon request, a sample of each item on which he has bid for evaluation within 7 days s of request. Failure to provide the sample s within this timeframe will result in rejection of the product from award consideration.

Bids may be disqualified for failure to mark envelope as required, failure to sign bid document, failure to include requested information, excessive errors, failure to include bid bond if required, failure to have an original signature, or failure to attend the prebid meeting if required. Failure to deliver deviations must be identified and documented on the appropriate enclosed form. Failure to do so may result in disqualification of the vendor.

Bids must be received no later than July 9, 2026, at 10:00 AM. Deliveries are to be made within 60 days of successful bidder's receipt of purchase order.

Credit terms will be 30 days from billing date with a 1. 5% penalty assessed from the due date. Payments will be made only after receipt and acceptance of products.

The successful bidder shall warrant that all products shall conform to the proposed specifications, drawings, descriptions, samples, and all warranties as stated in the uniform commercial code, and be free from all defects in material, workmanship and title.

Award will be made to the lowest responsible bidder meeting specifications.

Bidders must have successfully provided similar products, be able to comply with the delivery schedule, be otherwise qualified and eligible, document five or more years in business, and include at least three customer references.

If the successful bidder does not deliver within the time period indicated, the BOCES may purchase elsewhere and charge back any increase to the successful bidder. A 1. 5% penalty will be assessed from the due date for late payments.

Vendor agrees to supply, upon request, representative samples of the items bid prior to the award of the contract.

Bid protests concerning a disqualification, pending or awarded contract must be postmarked by the protesting party within ten 10 business days from the date of the notice of disqualification or notice of awarded contract.

Any one or more of the following may be considered sufficient for disqualification: evidence of collusion, failure to satisfy submittal requirements, lack of responsibility, default or termination of other contracts, illegible or vague bids, or other causes deemed appropriate.

Deliveries are scheduled for July 12, July 16, and July 20, **** july: ortc, tank trail road, ft. drum, ny 16 july: bldg. 505 dfac, camp smith training site, cortlandt manor, ny 20 july: bldg. 505 dfac, camp smith training site, cortlandt manor, ny

Award will be made to the lowest responsible offer that can meet all aspects of the RFQ and is registered as a small business in www. ***. *. * will be made to the lowest responsible offer that can meet all aspects of the rfq and is registered as a small business in www. ***. *. *

Vendors must be registered as a small business in www. ***. *. * will be made to the lowest responsible offer that can meet all aspects of the rfq and is registered as a small business in www. ***. *. *

Failure to obtain any amendments and to respond to them prior to the date and time set for receipt of offers may render your offer nonresponsive and result in the rejection of same. Failure to obtain any said amendments and to respond to them prior to the date and time set for receipt of offers may render your offer nonresponsive and result in the rejection of same.