The City of Baton Rouge is seeking proposals from qualified third-party medical claims administrators. Proposals must be submitted by April 2, 2026, at 2:00 PM CST. The contract term is for five years, with an option to renew for two additional years. The cityparish reserves the right to change the schedule of events or issue addenda to the rfp at any time. The cityparish reserves the right to cancel or reissue the rfp. Proposals should follow the format and order of presentation described in the document. The cityparish will require a six 6 month advance written notice of any renewal increases. Quoted administrative service fees must be guaranteed for at least five 5 years. The successful proposer is required to deliver designated yearend reports no later than ninety 90 days after the close of each contract year. The successful proposer is required to provide an employee assistance plan eap outsourced cobra administrative services and, to permit a third party, independent claims audit, at least once every three 3 years. The cityparish reserves the right to negotiate certain terms and conditions relative to the contract. The cityparish intends to award to a single proposer.
The proposal opening date is April 2, 2026, at 2:00 PM CST. proposal opening date april 2, 2026, 2: 00 pm cst
The cityparish will pay the contractor within approximately thirty 30 days after receipt of a properly executed invoice, and approval by the department. payments will be made by the city parish within approximately thirty 30 days after receipt of a properly executed invoice, and approval by the department.
Award will be made to the proposer whose proposal, conforming to the rfp, will be the most advantageous to the cityparish, price and other factors considered. award shall be made to the proposer whose proposal, conforming to the rfp, will be the most advantageous to the cityparish, price and other factors considered based on the evaluation committees review and recommendation.
Proposer must be licensed in Louisiana and in other states once it is known that a beneficiary has moved to or received services in that state. proposer must be licensed in louisiana and in other states once it is known that a beneficiary has moved to or received services in that state.
The successful proposer shall maintain the following performance levels, as applicable: 50, 000 for failure to pay 90 of claims within 10 days increase 5, 000 per extra day to meet 90 standard to a maximum of 15 days and maximum of 100, ****, 000 for failure to pay 90 of claims within 10 days increase 5, 000 per extra day to meet 90 standard to a maximum of 15 days and maximum of 100, 000.
Any proposer who believes they were adversely affected by the city parishs procurement process or award, may file a protest within seven 7 days from the date the basis of the protest was or should have been known. he written protest must be received within seven 7 days from the date the basis of the protest was or should have been known.
