Financial Planning Government Bids & RFPs

Submissions are due by 11:59 PM Mountain Time on Tuesday, August 11, 2026.

Invoices will be itemized and include hourly breakdowns. Payment shall be made within 30 days of receipt of a verified invoice. Interest accrues at 12% per annum if payment is not made within 45 days for uncontested billing.

Consultant warrants that it is qualified and has requisite corporate authority and professional licenses. Consultant shall be responsible for the professional quality, technical accuracy, and timely completion of services and shall correct errors without additional compensation.

Evaluation will be based on scope and plan approach, company and project personnel experience, schedule, and cost.

Firms must be qualified and able to meet all requirements. Qualifications will be evaluated based on firm-related project experience, qualifications of assigned personnel, and references.

The document does not explicitly state penalties for non-compliance, but failure to meet contract terms could lead to contract termination or cancellation of award.

The document mentions a protest period after the notice of intent to award, but a specific deadline for challenges is not provided.

Submissions may be rejected if deemed collusive or a sham. Failure to attend the mandatory pre-bid meeting will result in disqualification.

Proposals must be received by August 12, 2026, 2:00 PM EST. Late proposals will not be considered.

Payment shall be made monthly, or at the end of each project, within 30 days of the submittal of a correct invoice for goods received or work performed. Expenses shall be billed at cost without markup and must be supported by actual receipts. Mileage and per diem rates, if applicable, shall not exceed federal rates. Proposers may suggest other payment terms for consideration. Under no circumstances will payment be advanced prior to work or services provided.

Proposals will be evaluated based on understanding of the project and proposed course of action (30 points), experience and qualifications of personnel (25 points), cost proposal (20 points), stakeholder engagement/regional coordination approach (15 points), and time schedule for accomplishing tasks (10 points). MAX reserves the right to award to the most advantageous proposal representing the best value.

Proposals must be from qualified consultants. The RFP requires submission of project personnel information, including work experience, and three referrals for similar project work.

Written protests must be filed within ten (10) business days of the MAX Authority Board decision. An appeal to the MAX Authority Board must be filed within ten (10) business days of MAX's decision.

Failure to acknowledge or comply with any terms, conditions, or requirements will deem the firm unresponsive or result in default of the contract after its execution. Proposals received after the due date and time will not be considered. No email or facsimile proposals will be accepted.

Proposals must be submitted by Friday, August 7, 2026, at 5:00 p. m. proposal deadline.

The Town will award the agreement to the respondent that offers the most advantageous proposal based on a review of general qualifications, relevant experience, proposed staffing, pricing, proposed approach, responsiveness, references, and interviews.

Respondents must be qualified individuals or firms with experience in developing comprehensive user fee studies, aligning with industry standards and applicable laws.

Any protest challenging the Town's intended selection or selection process must be submitted no later than 5:00 p. m. on the fifth business day following the date of the notice of intended selection.

The Town reserves the right to reject any proposal determined to contain false or misleading information, or material omissions.

The City seeks to complete implementation of core financial modules no later than June 30, 2027. The city seeks to complete implementation of core financial modules no later than june 30, 2027.

Payment is due within thirty 30 days after the city receives a proper statement. Payment shall be due within thirty 30 days after the city receives a proper statement.

Proposals will be evaluated based on relevant municipal ERP experience, quality of past work, understanding of municipal finance operations, methodology, approach, data conversion, integration experience, team qualifications, capacity, schedule, and references. The following criteria will be used to evaluate proposals: relevant municipal erp experience quality of past work understanding of municipal finance operations methodology approach data conversion integration experience team qualifications capacity schedule references

Responding firms must demonstrate extensive experience providing municipal ERP project management, implementation oversight, and system selection support for municipalities or public sector clients of similar size and complexity, with expertise in municipal financial systems, data conversion, testing, integrations, and change management. Responding firms must demonstrate: extensive experience providing municipal erp project management, implementation oversight, and system selection support for municipalities or public sector clients of similar size and complexity.

All questions concerning this RFP must be submitted in writing by 4:00 p. m. on July 29, 2026. All questions concerning this rfp must be submitted in writing by 4:00 p. m. on july 29, 2026

The city may disqualify any response determined to be unresponsive, including failure to meet minimum requirements, nonresponsiveness to material requirements, late submissions, misrepresentation or false information, or debarment by state or federal agencies. The city may disqualify any response determined to be unresponsive, including but not limited to: failure to meet minimum requirements