Financial Planning Government Bids & RFPs

The bid notice is seeking proposals from qualified vendors.

The input does not explicitly state a delivery deadline for the ERP system implementation. It mentions a contract term of five years with two additional one-year renewal options.

The input mentions that price quotes shall remain firm during solicitation evaluation and for an additional 120 days after recommendation for award. Pricing must remain fixed for the initial term of the agreement. Respondents may propose pricing increases for optional renewal terms with set caps. Vendors will invoice the customer monthly for expenses incurred during the applicable monthly period in performing the services.

The input mentions including service and warranty information where applicable in the proposal. It also states that vendors will be responsible for ensuring their compliance with any laws and regulations applicable to their business, including maintaining any necessary licenses and permits.

The input states that the evaluation of solicitation responses will be based upon each respondent's response to the evaluation factors, which include price (25 points), the extent to which the goods and/or services meet the district's needs (35 points), quality of respondent's goods and/or services (20 points), and the reputation of the respondent and of the respondent's goods and/or services (20 points). Small or historically underutilized business participation is evaluated but not scored.

The input states that respondents must warrant that they have the necessary experience, knowledge, abilities, skills, and resources to satisfactorily finance and complete the products and services in their solicitation response. It also requires a company background overview including years in business, ownership structure, financial stability, and ERP product history.

The input mentions that the contract will be subject to cancellation by the district for any reason, at any time, and without penalty of any kind upon furnishing thirty 30 days advance written notification to the vendor. It also states that if the vendor fails to report certain events, the customer may terminate the agreement without penalty.

The input does not mention any requirement or option for a site visit.

The input does not mention any requirement for sample submission.

The input does not specify a deadline for challenging the bid or proposals.

The bid notice states that vendors are encouraged to provide comprehensive responses addressing the requirements outlined herein, and the RFI is to gather details from qualified vendors. This RFI is intended to inform a potential future procurement.

The bid due date for submitting proposals is April 30, 2026, at 4:00 PM PDT. The bid posting date was February 4, 2026, at 4:14 PM PDT.

The bid notice states that proposals will be evaluated based on the criteria outlined in this RFP, and the city will select the consultant determined to be the most qualified and best suited to perform the work.

The city seeks a consultant with demonstrated experience in municipal fee studies, cost allocation methodologies, and California regulatory requirements.