Sterilization Service Government Bids & RFPs

Offers are due by email on or before June 15, 2026, at 1:00 p. m. Central Time.

Payment terms are Net 30 days after government acceptance. No advance payments will be made.

The award will be made to the lowest priced technically acceptable responsible quoter/offeror whose quote is most advantageous to the government, considering price and other factors.

Offerors must provide sufficient technical information to demonstrate their capability to meet or exceed the technical requirements. If not the OEM, prior experience with the same or similar equipment is required, including qualifications of technicians and a verifiable supply chain with the OEM.

Offerors are afforded the opportunity to inspect the existing instruments and site, at their own expense, prior to the date set for receipt of quotes by contacting the contract specialist/contracting officer to schedule an appointment.

Offerors that fail to complete required representations and certifications or reject the terms and conditions of the solicitation may be excluded from consideration.

Delivery is expected within 90 days after award to the Kansas City VA Medical Center.

Payment will be made by the Department of Veterans Affairs Financial Services Center. Invoices are to be submitted upon acceptance of items. Net 30 terms are offered.

The contractor warrants that the items delivered are merchantable and fit for the particular purpose described in the contract. Full service maintenance is required for a minimum of 1 year post-installation.

Vendor must be an OEM, authorized dealer, authorized distributor, or authorized reseller, verified by an authorization letter from the OEM. Technicians and engineers must be fully qualified.

In the event of default or failure to comply with contract terms, the government may terminate the contract for cause, and the contractor shall be liable for any and all rights and remedies provided by law.

The contractor is responsible for conducting site visits to verify existing conditions before preparing the final proposal.

Failure to comply with contract terms, including providing non-conforming supplies or services, may result in termination for cause and liability for damages.

Surgical instruments shall be returned to NHP SPD within 72 hours for Tuesday and Friday pickups, and no greater than 72 hours for Friday pickup and Tuesday delivery.

Contractors must maintain active ISO **** and ISO **** medical devices quality management certifications.

Contractor will not charge for trays that are verified contractor errors and are deemed unusable for surgery or cause a delay or cancellation of a scheduled surgery.

Assignment of staff who has not executed a Non-Disclosure Agreement (NDA) or failure to adhere to the NDA shall constitute default on the part of the contractor.

The anticipated delivery is 45 days after award.

Responses to this notice shall be submitted no later than 10:00 am MDT on 6 20 2026.

Offers must be emailed to ***@***. *. * and received no later than 1:00 pm mountain on 06 15 2026. Offers must be emailed to ***@***. *. * and received no later than 1:00 pm mountain on 06 15 2026.

Award will be based upon the evaluation factors listed in section e of the attached rfq. The award will be made to the response most advantageous to the government. The award will be made to the response most advantageous to the government.

Vendors shall provide completed **** 6, trade agreements certificate and letter of authorized distributor from oem if not the manufacturer at the time of offer. Vendors shall provide completed **** 6, trade agreements certificate and letter of authorized distributor from oem if not the manufacturer at the time of offer.

No late quotations will be accepted. No late quotations will be accepted.