Reporting Government Bids & RFPs

The deadline for proposal submission is April 9, 2026, at 2:00 p. m. CMT. The substantial completion date is September 17, 2026, and the go-live date is October 1, 2026.

The bid notice states that payments will be made on identified deliverables in an approved project implementation plan, in accordance with the local government prompt payment act.

The district will evaluate proposals based on the proposal's satisfaction of the district's described/stated needs, including understanding of the project, quality of the vendor's described approach, demonstration of prior experience, and cost of services.

Proposers are to submit responses from qualified companies specializing in recreational management software. The proposal should include information on the company's stability and ability to support commitments, including years in business, customer base, organizational characteristics, and key professionals.

An optional pre-proposal meeting will be held on the date and time listed on page 1 of this RFP.

Questions and requests for clarifications must be emailed by March 31, 2026, at 11:00 a. m. CMT.

The bid notice indicates that samples are not required, as stated in the input: sample_submission: FALSE.

The bid proposals are due by 3:00 p. m. on Thursday, April 23, 2026. The Town of Darien is an affirmative action/equal opportunity employer and encourages minority/women's business enterprises to submit proposals. The town reserves the right to reject any proposal.

The Town will review all timely and properly identified proposals to determine responsiveness to the requirements of this RFP. The Town reserves the right to reject any and all proposals, request additional information, seek clarification, conduct interviews or demonstrations, and award a contract to the proposer whose submission, in the Town's judgment, best meets the Town's operational, technical, and financial objectives.

Proposers should provide a company profile and description of relevant experience, and clearly state whether their system satisfies each requirement, identify any exceptions or limitations, and propose an implementation approach, pricing structure, timeline, and any practical recommendations that would improve simplicity, enforcement, administration, or operational reliability.

The deadline for technical clarification questions in writing is April 10, 2026.

The bid proposals are due by Friday, April 24, 2026, no later than 4:30 PM Eastern.

Kent State University will endeavor to use any cash terms offered, and these could be considered in determining the final net price depending on the discount period. The period of computations will commence on the date of delivery or receipt of a correctly completed invoice, whichever is later.

Vendor guarantees all products and installation against any defect in and a comprehensive list of all authorized service centers must be provided by supplier.

Selection and award of contract will be made to the vendors whose proposal, in the sole opinion of Kent State University, represents the best overall value to the university.

The respondent shall present evidence that the firm or its officers have been engaged in providing services as listed in the rfp. References must be included stating the name, position, and telephone number of a contact person.

In the case of any termination resulting from breach of contract, the procurement department may, at its discretion, prohibit proposer from submitting a proposal on any project at the university for a period of up to three 3 years.

Requested samples necessary for evaluation must be provided without cost or obligation to Kent State University, and shall become the property of the university.

Questions pertaining to any specifications contained herein should be directed to: Lawrence W. McWilliams III, C. P. M. , Director Kent State University, Procurement Department by Wednesday, April 8, 2026, 1:00 PM Eastern.