Video Game Government Bids & RFPs

Bids must be received no later than Wednesday, June 03, 2026, by 5:00 PM. Bids must be received no later than wednesday june 03, 2026 by 5pm.

The lowest most responsive, responsible bid will be the determining factor. he lowest most responsive, responsible bid will be the determining factor in awarding thisbid

The Nation may investigate the bidder's ability to perform and reserves the right to reject any bid if the bidder is not properly qualified. he nation may make such investigations as deemed necessary to determine the ability of the bidder to perform the work

Bids received after the designated date and time will be ineligible for award. any bids received after the designated date and time will be ineligible for award.

Failure to state delivery time obligates bidder to complete delivery in fourteen 14 calendar days. Failure to state delivery time obligates bidder to complete delivery in fourteen 14 calendar days.

Supplier will furnish a warranty for products and installation for a period of one year from final acceptance of the project. Supplier will furnish a warranty for products and installation for a period of one year from final acceptance of the project.

The bid shall be awarded to the firms whose proposal is responsive to the bid and is most advantageous to the MCPS, considering the factors identified in the bid and those set forth below. In determining lowest and best bidder, in addition to price, the following factors shall be considered: a. the ability, capacity and skill of the bidders to perform the contract or provide the service required, particularly service levels to all school locations and all parts of Maury County b. Whether the bidders can perform the contract or provide the service promptly or within the time specified, without delay or interference c. The character, integrity, reputation, judgment, experience and efficiency of the bidders d. The quality of performance of previous contracts or services e. The previous and existing compliance by the bidders with laws and ordinances relating to the contract or service f. The sufficiency of the financial resources and ability of the bidders to perform the contract or provide the service, g. The quality, availability and adaptability of the supplies or contractual services to the particular use required h. The ability of the bidders to provide future maintenance and service for the use of the subject of the contract i. Where an earlier delivery date would be of great benefit to the requisitioning agency, the date and terms of delivery may be considered in the bid award, and the number and scope of conditions attached to the bid.

The bidder must be a qualified licensed vendor. They must also comply with background check requirements for employees having contact with students. The maury county public schools mcps desire to enter into a contractual relationship with a qualified licensed vendor to provide school athletic filming software as described in the specification section.

Default in promised delivery or failure to meet specifications authorizes the maury county's purchasing agent to purchase services or supplies elsewhere and charge the full increase of cost and handling to the defaulting contractor. Default in promised delivery or failure to meet specifications authorizes the maury county's purchasing agent to purchase services or supplies elsewhere and charge the full increase of cost and handling to defaulting contractor.

Bidders shall attend a mandatory site visit on Tuesday, June 2nd, starting at 9:00 AM at the Central High School baseball field. Bidders shall attend a mandatory site visit on Tuesday, June 2nd, to verify field conditions and dimensions.

Failure to comply with submittals required may result in the rejection of your bid. Failure to properly acknowledge issues concerning the affidavits may be grounds for bid rejection. Failure to comply may result in the rejection of your bid.

Orders received within 5-10 business days from order placement. Orders received within 510 business days from order placement

Net 45 days, unless a prompt pay discount for payment within 30 days is offered. Payment terms shall be net 45 unless vendor includes a prompt pay discount for less payment within 30 days

The bidder guarantees all equipment, materials, and workmanship for one year after final inspection and acceptance, and will promptly replace any defective items at no additional cost. The bidder to who a contract is awarded guarantees to the city of worcester all equipment, materials andor workmanship for a period of one 1 year after final inspection and acceptance and shall replace promptly any defective equipment, materials andor workmanship required without additional cost to the city.

Awards will be made to the bidder quoting the lowest net price in accordance with specifications. Awards will be made to the bidder quoting the lowest net price in accordance with specifications.

Bidders must be experienced in furnishing and delivering video games or similar materials to libraries, municipalities, or educational institutions, and demonstrate reliable fulfillment, consistent customer service, and delivery capabilities. Bidders shall be experienced in the furnishing and delivery of the type of goods and equipment identified in this bid or of similar nature.

If a successful bidder fails to make delivery or complete the contract within the specified time, the city reserves the right to purchase on the open market and charge any excess cost to the bidder. Should the successful bidder fail to make delivery or complete contract within time specified, the city reserves the right to make the purchase on such orders at the open market and charge any excess over contract price to the account of the successful bidder, who shall pay the same.

Samples of the product to be delivered may be taken by a representative of the city, either prior to delivery or while it is being delivered. Samples of the product to be delivered may be taken by a representative of the city, either prior to delivery or while it is being delivered in the storage facilities at destination, or will be taken from the storage facilities to which the product has been delivered as determined from time to time by the purchasing agent.

Any prospective bidder requesting a change in or interpretation of existing specifications or terms and conditions must do so within five days (excluding Saturdays, Sundays, and holidays) before the scheduled bid opening date. Any prospective bidder requesting a change in or interpretation of existing specifications of terms and conditions must do so within five 5 days saturdays, sundays and holidays excluded before scheduled bid opening date.

Bids that are incomplete, not properly endorsed or signed, or otherwise contrary to instructions will be rejected as informal. Conditional bids will not be accepted. Bids which are incomplete, not properly endorsed, or signed, or otherwise contrary to these instructions will be rejected as informal by the purchasing agent.

The estimated annual expenditure for video game purchases is between $15,000 and $20,000. The estimated annual expenditure for video game purchases is between 15, 000 and 20, 000.

The government will consider responses received within 28 days of issuance of this notice. Responses should be emailed no later than 17 June 2026, 4:00 pm CDT.

The bid notice specifies a firm fixed price order with shipping costs included.

Contractors must include points of contact, addresses, email addresses, phone numbers, identification as a large U. S. business, a small U. S. business, or a foreign business, identification of any other socioeconomic status, company cage code or UEI, and a capabilities statement.