The City of Mesquite is seeking proposals for an annual supply of New Holland tractor parts. Proposals are due by July 22, 2026. Key requirements include supplying genuine or approved equivalent parts, with a standard manufacturer warranty. Stocked parts must be delivered same-day if ordered before noon, or available for pickup. Other ordered parts must arrive within a week. The contract will be based on a firm percentage discount from the manufacturer's current list price. The city anticipates purchasing approximately $12,000 annually. Vendors must provide manufacturer price sheets with their proposal. Award will be based on pricing (30 points), parts availability (20 points), quality (20 points), delivery (15 points), past relationships (10 points), and warranty/returns (5 points).
Stocked parts must be delivered same day if ordered before noon, or available for pickup same day if ordered after noon. Ordered parts must arrive within a week or less. Stocked parts must be delivered same day, if ordered before noon, or available for pickup same day, if ordered after noon. Ordered parts must arrive within a week or less.
Payment terms are net 30. Payment terms are net 30.
Parts must have a standard manufacturer warranty. Parts must have a standard manufacturer warranty.
The RFP will be awarded to the best-quoted proposal based on pricing (30 points), parts availability and inventory capacity (20 points), parts quality standards and compliance (20 points), order fulfillment and delivery capabilities (15 points), proposers past relationship with City of Mesquite or other municipalities (10 points), and warranty coverage and return process (5 points). The proposals will be evaluated on the factors outlined below which shall be applied to all eligible, responsive proposals in selecting the successful offeror.
Proposals are solicited from qualified firms. The purpose of this contract is to establish a reliable, cost-effective source for obtaining the necessary parts to keep the city's New Holland tractor equipment in proper working condition throughout the contract period.
Failure to consistently adhere to delivery times after award of contract will be reason for cancellation of contract. Back orders may be cancelled, and parts ordered from other sources to meet business demands. Failure to consistently adhere to these times after award of contract will be reason for cancellation of contract.
Proposals that do not include all required information will be disqualified. Failure to complete and provide any of the proposal requirements may result in the respondent's proposal being deemed nonresponsive and therefore disqualified from consideration. Proposals that do not include all the required information will be disqualified.
The city anticipates purchasing approximately $12,000 in New Holland OEM parts annually. The city anticipates purchasing approximately 12,000 in new holland oem parts annually.
