File Transfer Government Bids & RFPs

Delivery of the software shall be completed electronically upon contract award.

Payment requests must be submitted electronically through the U. S. Department of the Treasury's Invoice Processing Platform (IPP). The vendor must submit an invoice for payment no later than 30 calendar days after the end of the month of performance of services/delivery.

Defective software shall be replaced at no additional cost to the government.

The government will make award to the lowest priced technically acceptable (LPTA) offeror that provides all required documentation.

The offeror must ensure that your firm is currently registered in SAM at www. ***. *. * at the time of quote submission and at the time of award.

Questions related to this request for quote (RFQ) package must be emailed no later than 10:00 AM Eastern Time, July 20, 2026.

The government reserves the right to reject quotes that are not submitted in accordance with these instructions. The government reserves the right to reject late quotes.

Student and staff photos must be delivered electronically to the district's secure SFTP site within 30 days after the photographs are taken at the school. Retake photos must also be sent within 30 days of the retake date.

All services and products under this agreement must be provided at no fee to the school, Seattle Public Schools, or the district.

Selection will be made solely on qualifications submitted, based on evaluation criteria including vendors ability to schedule, adhere to specifications, deliver photos promptly, participate in secure SFTP, capacity to handle multiple schools, and willingness to accept district terms.

Firms must demonstrate experience, knowledge, and skills to deliver student/school photographic needs, ability to utilize secure SFTP, a proven track record, strong client relationships, and a commitment to customer service. Background checks are mandatory for on-site staff.

Complaints must be submitted no less than ten calendar days prior to the bid response deadline. Formal protests must be received within three business days of the notice to award.

Firms may be disqualified for failing to submit proposals in accordance with procedures, attempting to contact district officials contrary to requirements, or not being willing to accept the district's terms and conditions.

Proposals must be submitted via MoveIt Secure File Transfer on www. ***. *. * closing date is January 9, 2024.

The evaluation criteria are: echnical proposal 145 points, cost proposal 25 points, and administrative 30 points.

The government intends to issue a sole source contract as only one responsible source will satisfy agency requirements.

To demonstrate your company's capabilities, please describe and provide a specific example of your experience in each of the following areas. If available, when citing experience, please include reference to contract/order numbers and your role (prime, sub, JV partner).