This RFP is for establishing contracts to provide pricing on various options and colors of promotional apparel and promotional items for a district-wide contract. Vendors can provide pricing for both categories or specialize in one. Multiple vendors will be awarded. Proposals are due by July 13, 2026, 2:00 PM EST. The contract term is from September 1, 2026, to August 31, 2027, with potential for four one-year renewals. All shipments are FOB destination. Vendors must have a large inventory and may be required to provide a dedicated sales representative. Past performance will be considered in the award. The award will be based on best value, considering cost and technical proposals.
Proposals must be received by July 13, 2026, by 2:00 PM local time EST. Deliveries of items weighing 70 pounds or less are to be made to the FCPS warehouse between 7:00 a. m. - 12:00 p. m. and 12:30 p. m. - 2:30 p. m. local time, excluding weekends and holidays, unless a different location is specified on the purchase order. All shipments are to be f. o. b. destination.
Payments for bid items are normally approved at the board's regularly scheduled meeting on the fourth Monday of most months, provided bid items and invoices are received by the first Monday of the month. Payments may be made earlier to take advantage of cash discounts if advantageous to FCPS. Offeror may terminate the contract if FCPS fails to meet the specified payment terms.
The RFP shall be awarded to responsible and responsive offerors providing the best value. Criteria include cost proposal (sample pricing, discount) and technical proposal (reputation, meeting needs, references, experience, vendor location, variety of items offered). In determining the best value the following criteria shall be considered: points criteria 500 cost proposal sample pricing discount 500 technical proposal reputation of vendor and vendors goods and services the extent to which the goods and services meet the districts needs references and experience vendor location variety of items offered
Vendors must have a large inventory of items in their catalog or store. They should not require deposits. Vendors with a small inventory or sole source/specialty items may not be considered. A minimum of 3 school district references is required. Vendor must have a large inventory of items in catalog or in store that meets the districts needs.
Protests must be submitted in writing within 14 days after the aggrieved person knows or should have known of the facts giving rise to the protest. The protest shall be submitted in writing, within 14 days after such aggrieved person knows, or should have known, of the facts giving rise thereto.
Proposals may be rejected if they are late, unless specific conditions are met. Failure to provide documentation supporting resident bidder status upon request can lead to disqualification. Submitting proposals on company forms may result in rejection. Proposals submitted on company forms may be rejected.
