Sealed bids are invited for OEM standard replacement parts and authorized service for Genpro generators. Bids are due by July 2, 2026, at 11:00 AM CST. The contract period is one year, with potential for two or three-year extensions. Payment terms are Net 30. Vendors must be authorized dealers/service providers. Deliveries are expected within one day to the central garage. A weighted award system will be used, considering parts discount, labor rates, and restocking charges. Vendors must be registered on the VSS system and provide a W9 form. Cybersecurity training is required for personnel accessing IT assets.
Bids must be received by the purchasing division on or before the specified bid opening date and time. Late bids will not be considered under any circumstances. Late bids will not be considered under any circumstances.
Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later. Payment is to be made within 30 days after receipt of properly executed invoice or delivery, whichever is later.
Unless otherwise specified, all workmanship and materials must have at least one 1 year guaranty, in writing, from the date of delivery and/or acceptance of the project. Unless otherwise specified, all workmanship and materials must have at least one 1 year guaranty, in writing, from the date of delivery andor acceptance of the project.
The vendor with the lowest total weighted award sum of items **** will receive the contract award. The vendor with the lowest total weighted award sum of items **** **** will receive weighted contract award.
The awarded vendor must be an authorized distributor and/or an authorized service provider who can sell, repair, and/or perform maintenance on listed manufacturer equipment products and equipment. The awarded vendor must be an authorized distributor andor or an authorized service provider who can sell, repair, andor perform maintenance on listed manufacturer equipment products and equipment.
Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the contract. Failure to deliver within the time specified in the bid will constitute a default and may cause cancellation of the contract.
Representative samples shall be submitted upon request, if appropriate. Representative samples shall be submitted upon request, if appropriate.
Protests with regard to the specification, terms and conditions documents will not be considered after bids are opened. Protests with regard to the specification, terms and conditions documents will not be considered after bids are opened.
Any violation of the Code of Ethics shall be grounds for disqualification of bid or cancellation of contract. Any violation of the code of ethics shall be grounds for disqualification of bid or cancellation of contract.