Substitute Government Bids & RFPs

The response deadline for proposals is June 1, 2026, at 02:00 PM MT, as stated in the bid information.

The award of contract will be to the suppliers who are responsive and responsible to all administrative and technical requirements of the RFP, who has demonstrated competence and qualifications in regards to providing the services required, the pricing for the services offered, and who receives the highest rating based upon all of the criteria set forth in the RFP.

CSD will evaluate proposals based upon overall responsiveness to district needs and the criteria listed, including Certification of Proposal (Schedule A), Executive Summary (Schedule B - 10 points), Qualifications/Experience (Schedule C - 20 points), Detailed Response (Schedule D - 30 points), References (Schedule E - 5 points), and Price Proposal (35 points).

The question deadline is May 28, 2026, at 11:00 AM MT, as stated in the bid information.

CSD reserves the right to reject the low bid if the products bid are not equal to or better than the items listed on the price schedule and/or are not acceptable in appearance, durability, and performance applicable if samples are requested and evaluated.

The bid notice does not specify a delivery deadline.

The bid notice does not specify payment terms.

The bid notice does not specify warranty information.

The bid notice does not specify the award criterion.

The bid notice requires an authorized dealer.

The bid notice does not specify penalties.

The bid notice does not mention a site visit.

The bid notice does not mention sample submission.

The bid notice does not specify a challenge deadline.

The bid notice does not specify disqualification risks.

The bid notice does not specify an estimated value.

The bid notice states that all materials called for shall be available for delivery not more than five (5) days after receipt of a purchase order.

The bid notice states that payment will be made in accordance with terms of payment in the minimum specifications. District personnel may choose to use a Visa virtual credit card program through AOC Regions Bank for invoice payments in place of a check. Unless exception is noted in the bid response, the bidder by submitting a bid agrees to accept the Visa virtual credit card process, as an acceptable form of payment and may not add additional service fees/handling charges to purchases made with the Visa virtual credit card.

The bidder expressly warrants that all articles, material and work offered shall conform to each and every specification, drawing, sample, or other description which is furnished to or adopted by the school district, and that it will be fit and sufficient for the purpose intended, merchantable, of good material and workmanship, and free from defect. The bidder further warrants all items for a period of one year, unless otherwise stated, from the date of acceptance of the items delivered and installed or work completed.

The following factors will be considered in determining the lowest responsible bidder: overall quality, conformity with specifications both general and specific, purposes for which materials or services are required, delivery dates and time required for delivery, unit acquisition cost, financial ability to meet the contract, previous performance, facilities and equipment, availability of repair parts, experience, delivery promise, terms of payments, compatibility as required, other costs, and other objective and accountable factors which are reasonable.

Bids will be accepted only from firms engaged on a full-time basis in the automotive parts supply business and must be the manufacturer or the manufacturer's authorized sales dealer.

The original bidder will be back charged the difference between the original contract price and the price the board has to pay as a result of the failure to perform by the original contractor.

Bidders will not be required to furnish samples at the time of bid opening, unless specifically called for. The board reserves the right to request samples after bid opening to assist in the evaluation of proposals submitted.

Any protest to the board's consideration of any bid must be submitted in writing and received by the purchasing director no later than five (5) calendar days after awarding date of the bid.

Bidders may be disqualified and rejection of proposals may be recommended for any but not limited to the following causes: failure to use the bid forms furnished by the board of school commissioners, lack of signature by an authorized representative on the bid form, failure to properly complete the bid form and vendor compliance, default on previous contracts, evidence of collusion among bidders, unauthorized alteration of the bid form.